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2019 Part B Administrative Reverse Site Visit

February 21, 2020

HRSA HIV/AIDS Bureau (HAB)

​Agenda and presentation slides from the October 23-25, 2019 Part B Administrative Reverse Site Visit (ARSV), which provided an in-depth and interactive training opportunity for program, fiscal, clinical quality management and AIDS Drug Assistance Program (ADAP) staff to increase their understanding of RWHAP Part B and ADAP legislative, administrative, and fiscal requirements and responsibilities. The meeting was hosted by the Health Resources and Services Administration (HRSA), HIV/AIDS Bureau (HAB), Division of State HIV/AIDS Programs (DSHAP).

Visit the HRSA HAB website for the most recent Policy Notices and Program Letters, and RWHAP Data

Interactive Workshops

  • Group I: Fiscal - Money Matters  - Fiscal monitoring standards and how to implement the standards; fiscal monitoring of subrecipients for unit costs, indirect costs, and fringe; and approaches on how to implement the standards. (James Pugh, Grants Liaison, Office of Program Support, HAB; Tanya Gunn, Policy Advisor, Office of Program Support, HAB; Lolita Cervera, MSCG Fiscal Consultant)
  • Group II: Clinical Quality Management - What is Required for a CQI Program? Expectations for RWHAP Part B recipients when developing and implementing a clinical quality management (CQM) program, covering: CQM plans, quality improvement projects, and PCN #15- 02. (Marlene Matosky, Chief, Clinical and Quality Branch, HAB; Katrina Jackson, Nurse Consultant, Clinical and Quality Branch, HAB; Amelia Khalil, Lead Analyst, Clinical and Quality Branch, HAB; Chep Maritim, Nurse Consultant, Clinical and Quality Branch, HAB; Chris Redwood, Nurse Consultant, Clinical and Quality Branch, HAB)
  • Group III: ADAP - ADAP 101;- Basics about ADAP meeting HRSA’s requirements for ADAPs coverage under ADAP Health Insurance Assistance; and will discussion related to ADAP eligibility, certification, rebates/program income, and recertification. (Glenn Clark, ADAP Advisor, DSHAP, HAB)
  • Group IV: Administration - Subrecipient Monitoring - Requirements of programmatic and universal standards of subrecipient monitoring; and discussion of policies and tools related to subrecipient monitoring requirements. (CDR Anita Edwards, Chief, Southern Services Branch, DSHA,P HAB; Steve Bailey, MSCG Consultant)

Interactive Workshops

  • Group I: Fiscal - RWHAP Part B Reporting Requirements Part I - Purpose and expectations when completing RWHAP Part B reporting requirements and Part II - Purpose and expectations when completing RWHAP Part B reporting requirements. (Wendy Briscoe, Public Health Analyst, DSHAP, HAB; CDR LaMar Henderson, Chief, Northeastern Central Services Branch, DSHAP, HAB; Kerry Hill, Public Health Analyst, DSHAP, HAB)
  • Group II: Clinical Quality Management - Data to Care Strategies - Use of data analysis, interpretation, data sharing practices, and implementation for quality improvement and Review Your CQM Plan - review of recipients' own CQM plans in a small group setting with a demonstration on the use of review tools and identification of sections of the CQM plan that need to be updated or revised based on PCN 15-02. (Jennifer Reuer, HIV Surveillance and Epidemiologist, Washington Department of Health; Stacy Cohen, Chief, Division of Policy and Data, HAB; Pam Klein, Health Scientist, Division of Policy and Data, HAB)
  • Group III: Data Reporting - Data Reports (Part I) - RWHAP Services Report (RSR) data reporting requirements, the completion of the RSR, common issues with the RSR, and ways to use the RSR for program implementation; and Data Reports (Part II) - ADR data reporting requirements; the completion of the ADR, common issues with the ADR; and ways to use the ADR for program implementation (Miranda Fanning, Supervisor Public Health Analyst, Division of Policy and Data, HAB; Glenn Clark, ADAP Advisor, DSHAP, HAB; Amy Griffin, Public Health Analyst, DSHAP, HAB)
  • Group IV: Administration - Site Visits (Part I) - Basics of HRSA site visits, subrecipient site visits, corrective action plans, and Resource Innovation Team (RIT) visits and Site Visits (Part II - no slides) - Review of site visit findings for each of the site visit component and discuss potential ideas for corrective actions. (Jose Au Lay, Public Health Analyst, DSHAP, HAB; Kim Brown, Public Health Analyst, DSHAP, HAB; Kenya Young, Public Health Analyst, DSHAP, HAB; April Fields, Program Analyst, DSHAP, HAB; Allison Hatchett, Director, Alabama Department of Health; Bridget Reeder, CQM Manager, Alabama Department of Health)
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