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Program Terms Report/Allocations Report Instruction Manual

October 27, 2017
Author: WRMA and CSR


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One of the goals of the original National HIV/AIDS Strategy (NHAS), released in 2010, included achieving a more coordinated national response to the HIV epidemic. In support of this goal, the HIV/AIDS Bureau (HAB) within the Health Resources Service Administration (HRSA) committed to decreasing the data reporting burden of its grant recipients.

In support of this goal, steps were taken to integrate reporting obligations. The final phase of this initiative was the digitization of the Program Terms Report (PTR)/Allocations Report.

The PTR/Allocations Report is linked to the following:

  • Consolidated List of Contractors (CLC)
  • Ryan White HIV/AIDS Program Services Report (RSR) Grantee Report

This data linkage is accomplished through the Grantee Contract Management System (GCMS). The GCMS is a data warehouse that shares information between various reports. Contract information is entered into the GCMS and retrieved automatically by the various reports that need the information.

With the integration of the PTR/Allocations Report through the GCMS, HAB has reached the goal of reducing the data reporting burden and streamlining data collection across all data and program deliverables.

The PTR/Allocations Report is a financial report that accounts for all funding received from HAB.

Funding can be allocated to three funding categories:

  • Administrative Services
  • Core Medical Services
  • Support Services

These funding categories are separated into 30 service categories to meet the needs of HIV-affected clients. The amount of funding allocated to these service categories is reported to Congress to show the value of the Ryan White HIV/AIDS Program (RWHAP) and its continuing efforts to meet the needs of the HIV-affected population in the U.S. and its territories.

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