Manual on this data-storage system for Ryan White HIV/AIDS Program (RWHAP) recipients to enter and maintain their agency’s RWHAP contracts.
Ryan White HIV/AIDS Program recipients are responsible for ensuring that funds are spent wisely. Fiscal management systems help grantees comply with legislative, policy, and grants management requirements and manage program income, expenses, and third party contracting and reimbursement.
Guidelines and Manuals
HRSA HIV/AIDS Bureau (HAB)September 2019
HRSA HIV/AIDS Bureau (HAB)May 2019
Instructions on how all Ryan White HIV/AIDS Program recipients can access, complete, and submit the Program Terms Report/Allocations Report.
HRSA HIV/AIDS Bureau (HAB)August 2018
Resources to assist Ryan White HIV/AIDS Program (RWHAP) recipients in administering their grants.
HRSA HIV/AIDS Bureau (HAB)December 2017
HRSA HIV/AIDS Bureau webinars that further explain various policy notices and program letters for Ryan White HIV/AIDS Program recipients.
HRSA HIV/AIDS Bureau (HAB)July 2013
Collection of Ryan White HIV/AIDS Program Part A and Part B Monitoring Standards (fiscal, program, universal) and FAQs.
Webinars and Training
HRSA HIV/AIDS Bureau (HAB)February 2020
Two-part webinar series providing HRSA updates on the Ending the HIV Epidemic: A Plan for America (EHE) Initiative, key themes discovered during the 20 EHE Community Engagement Events held in 2019, and presentations from Ryan White HIV/AIDS Program (RWHAP) recipients.
Primary Care Development Corporation (PCDC)February 2020
Strategies for AIDS Service Organizations (ASOs) and Community Based Organizations (CBOs) to respond to changes in the health care delivery and financing environment.
Primary Care Development Corporation (PCDC)July 2019
Learning module series on billing, for Ryan White-funded Community Based Organizations (CBOs) and AIDS Services Organization (ASOs).
Training resources on enhancing billing systems to maximize revenues, covering CPT and ICD codes in the HIV/AIDS care context.
Tools and Job Aids
CRE TA CenterMay 2017
Tips for Ryan White HIV/AIDS Program recipients and sub-recipients on ways to improve contracting and billing processes.
CRE TA CenterMarch 2016
This is a tool for conducting a cost analysis. It outlines the process of determining the unit cost, or the average cost, of providing specific services. This is calculated over a defined period of time. This allows the information to be used to bill and secure reimbursement for services provided.
Minnesota Department of Human ServicesApril 2013
Spreadsheet for use in documenting annual expenditures for client services.
Colorado Department of Public Health and EnvironmentSeptember 2012
Form for gathering data from Ryan White contractors under Part B (state/territorial grants).
Reports and Best Practices
Primary Care Development Corporation (PCDC)May 2018
Results of needs assessment to guide the development of training and technical assistance services to help ASOs and CBOs increase their capacity to provide direct HIV care and treatment.