From the HRSA HIV/AIDS Bureau - Dear Ryan White HIV/AIDS Program (RWHAP) Colleagues:
HRSA’s HIV/AIDS Bureau (HAB) has received several questions from RWHAP recipients regarding FY 2020 CARES Act and/or Ending the HIV Epidemic initiative funding reporting requirements for the upcoming 2020 Ryan White HIV/AIDS Program Services Report (RSR). As a result, HRSA HAB has developed a new FAQ to provide additional clarification around RSR submission requirements for FY 2020 CARES Act funded Ryan White HIV/AIDS Program recipients.
The FAQ below will also be placed on the HAB COVID-19 FAQ webpage.
FAQ: 2020 RSR Reporting Requirements relating to CARES Act and Ending the HIV Epidemic Initiative funding
Are there significant changes to the 2020 Ryan White HIV/AIDS Program Services Report (RSR) data reporting requirements related to the CARES Act and/or Ending the HIV Epidemic initiative?
The 2020 RSR data collection requirements have not substantially changed from previous years. The main differences from prior years are that CARES Act and the Ending the HIV Epidemic initiative awards require a separate Recipient Report and the client-level data file may include additional clients.
Are there changes to the requirements for the Recipient Report in the 2020 RSR?
No, however, many recipients will have to submit additional Recipient Reports if they received either CARES Act or Ending the HIV Epidemic initiative awards in 2020. RWHAP recipients are required to submit a separate Recipient Report for each RWHAP funding source received from HRSA during the reporting period. The Ending the HIV Epidemic initiative and CARES Act awards are considered RWHAP funding and, thus, require a separate Recipient Report for each award.
When are RSR Recipient Reports for CARES Act and Ending the HIV Epidemic due?
Please note that 2020 RSR Recipient Reports for CARES Act and Ending the HIV Epidemic were both due on February 1, 2021. At this time, all RSR Recipient Reports must be in "Certified" status. After this deadline, recipients must contact Data Support to certify, make changes to their RSR Recipient Reports, or submit late reports.
Are there changes in requirements for the Provider Report in the 2020 RSR?
No. Each provider agency will continue to complete a single Provider Report, even if the provider is funded by multiple sources (i.e., multiply funded providers will include information from all RWHAP Parts, CARES Act and Ending the HIV Epidemic initiative funding sources into one (1) Provider Report).
Are there changes in requirements for the Client-level Data Report in the 2020 RSR?
There are a few minor changes to the Client-level Data Report (CLD) in the 2020 RSR; the majority of these were planned for the Ending the HIV Epidemic initiative. The new requirements include two new questions and the potential inclusion of additional clients in the CLD file. Please note:
1. Ending the HIV Epidemic initiative recipients and subrecipients must report clients that receive services funded through the Ending the HIV Epidemic initiative awards in the CLD for the 2020 RSR.
2. CARES Act recipients and subrecipients should report eligible RWHAP clients that receive services funded through the CARES Act in the 2020 RSR. Please note, household members who received services funded through the CARES Act should not be reported in the RSR if they are not eligible RWHAP clients for the purposes of RSR reporting.
Should a separate Client-level Data Report (CLD) be submitted for clients who received services funded through the CARES Act and/or Ending the HIV Epidemic initiative?
No. As in prior years, only one CLD should be submitted for the 2020 RSR. All eligible clients who received services using any type of RWHAP or RWHAP related funding should be combined into a single CLD file.
Are resources available to assist RWHAP recipients and subrecipients with understanding the changes to the 2020 RSR?
Yes. Detailed instructions for completing the 2020 RSR – including information on the additional Recipient Reports and client-level data requirements – can be found in the RSR Instruction Manual on the TargetHIV website.
Additionally, the following webinars were provided to recipients/subrecipients at the end of 2020; these webinars can be still be viewed on the TargetHIV website.
1. How to Complete the RSR Recipient Report Using the GCMS (December 9, 2020)
2. Preparing for the 2020 RSR Submission ‐ Understanding Reporting Changes (October 7, 2020)
We understand several Ryan White HIV/AIDS Program recipients have asked about these topics. If you have additional questions after reviewing the information above, please contact one of our RSR technical assistance providers for assistance.
Thank you for your continued efforts to support those providing care and treatment services to people with HIV.