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TA Resources for the EHE Triannual Report

September 22, 2020

Data Integration, Systems and Quality (DISQ) Team

Information collected through the EHE Triannual Report complements data collected through the annual Ryan White HIV/AIDS Program Services Report (RSR) and other reporting mechanisms, and supports the Health Resources and Services Administration’s HIV/AIDS Bureau (HRSA HAB) in assessing progress toward national goals to end the HIV epidemic.

Only direct recipients of EHE funding and their funded providers are responsible for completing the EHE Triannual Reports.

Important Dates

Each EHE report submission period closes at 6:00 PM ET on the submission closing date.

Reporting Period Open Date Closing Date
March 1 - August 31, 2020 September 15, 2020  November 16, 2020
September 1 - December 31, 2020 January 15, 2021 February 15, 2021
January 1 - April 30, 2021 May 15, 2021  June 15, 2021
May 1 - August 31, 2021 September 15, 2021 October 15, 2021

Technical Assistance

The following TA providers are available to help you with any EHE Triannual Report needs.

Questions On ... TA Provider to Contact
  • The EHE Triannual Report Instruction Manual, reporting requirements, and allowable data element responses 
  • Managing contracts in the Grantee Contract Management System (GCMS) 
  • Accessing, completing, reviewing or accepting the EHE Triannual Provider Report through the RSR Web System 
  • Locating or adding providers in the RSR Web System 
  • Resolving validation alerts, warnings, or errors in the Web System 
  • Submitting your Recipient or Provider Report 

Ryan White HIV/AIDS Program Data Support
1-888-640-9356 [email protected] 

  • Planning how to collect and report your data to meet reporting requirements 
  • Extracting data from your Electronic Health Record (EHR) or other data management system 
  • Mapping data to required data elements 
  • Developing year-long processes for data collection, management, quality, and utilization 

Data Integration, Systems & Quality (DISQ) Team 
[email protected] 
www.targetHIV.org/disq 

  • Setting up contracts for your EHE-funded services in CAREWare 
  • Running an aggregate report to support completing the EHE Triannual Report using CAREWare 

CAREWare Help Desk 
1-877-294-3571 
[email protected] 

  • How to use the Electronic Handbooks (EHBs) 
  • Accessing the EHE Triannual Recipient Report through the EHBs 
  • RSR Web System registration or permissions 

EHB Customer Support Center 
1-877-464-4772 
www.hrsa.gov/about/contact/ehbhelp.aspx 

  • Programmatic components (e.g. funding and exemptions) 
  • Resolving issues with non-compliant providers 
  • Meeting reporting deadlines 

Your HAB Project Officer

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