Module 3. Overview of the RWHAP Part A Annual Planning Cycle

Training Guide for RWHAP Part A Planning Councils/Planning Bodies: A Member’s First Planning Cycle

January 2019

Purpose

To help new Ryan White HIV/AIDS Program (RWHAP) Part A planning council/planning body (PC/PB) members and committee members become familiar with the planning cycle as implemented each year, and identify approaches to collaboration between the PC/PB and recipient that contribute to meeting annual deadlines.

Content Overview

The Annual RWHAP Part A Planning Cycle

Integrated Plan Review/Updates
Annual Work Plan: “Plan to Plan”
Epidemiologic Profile and Needs Assessment
Review of All Data • Priority Setting and Resource Allocation (PSRA)
Data Review and Reallocation
Evaluation and Planning Outcomes

Successfully Completing Annual Planning

Special Considerations for Integrated Prevention-Care Planning Bodies
Key Planning Challenges
Responsibilities of Individual PC/PB Members
Committee Roles
Responsibilities of the PC/PB as a Whole

How the PC/PB and Recipient Collaborate in Annual Planning

Shared Responsibilities
Flow Chart Showing How the PC/PB and Recipient Work Together
Importance of Timing
Sound Practices for Collaboration

Materials for this Module

	Module 3: Notes for Trainers
	PowerPoint Slides: Participating in Your First Planning Cycle
	Activity 3.1: Annual Planning Cycle: Responsibilities and Timing
	Quick Reference Handout 3.1: Annotated Flow Chart of the Annual RWHAP Part A Planning Cycle

For More Information

Additional Resources

Planning Council Primer (2018 update), especially Appendix II: Sample Program Calendar
Compendium of Materials for Planning Council Support Staff:
- Houston Area HIV Services Planning Council: Timeline of Critical Activities, 2016
- Tip Sheet: Working Successfully with the Recipient

Developed by

Planning Community HIV/AIDS Technical Assistance and Training