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Data Security and eUCI

Agencies that collect client data, either on paper or electronically, are responsible for protecting the data. Data security is defined by Public Health Data Standards as “physical, technological, or administrative safeguards or tools used to protect identifiable health information from unwarranted access or disclosure."  

Data security entails attention to security and also requires attention to protecting the privacy of client information in accordance with HIPAA and other requirements. Ryan White data collection systems use the eUCI (Unique Client Identifier), an algorithm that meets the highest privacy and security standards.

Resources 10

Guidelines and Manuals

Webinars and Training

  • Data and Reporting TA Team
    February 2015

    Overview of responsibilities of RWHAP recipients regarding data security, examples of effective data management strategies to protect Personal Health Information (PHI), and a review of HIPAA regulations.

  • Data and Reporting TA Team
    September 2014

    This series of videos covers the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.

  • HRSA HIV/AIDS Bureau (HAB)
    January 2010

    Training modules to build the data skills of Ryan White HIV/AIDS Program (RWHAP) recipients and subrecipients, including collection, use and data sharing.

    • Collection
    • Use
    • Data Sharing  

Tools and Job Aids

    August 2017

    Tools for Ryan White HIV/AIDS Program (RWHAP) Part B Programs and AIDS Drug Assistance Programs (ADAPs) in accessing various data sources and developing DSAs with entities.

  • HRSA HIV/AIDS Bureau (HAB), Data and Reporting TA Team
    December 2014

    This user guide explains how the eUCI is constructed, how to generate it using the eUCI application if using a data system that does not generate it automatically, and steps for developers who want to generate eUCIs within their data systems. Systems that generate eUCIs automatically are listed.

  • Hartford Department of Health and Human Services
    January 2010

    Sample agreement submitted via the CAREWare listserv.

  • Hartford Department of Health and Human Services
    January 2010

    Sample user agreement submitted via the CAREWare listserv.