Planning Body Operations
Planning body procedures help ensure that a planning council and other planning groups function smoothly and in compliance with Ryan White legislative requirements. Procedures exist for membership (e.g., nominations procedures to secure new members), decision making (e.g., open meeting processes, grievance procedures related to funding decisions, conflict of interest), and other tasks.
Resources 23
Webinars and Training
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IHAP TA CenterApril 2019
Webinar review of integrated HIV planning activities.
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Planning CHATTApril 2019
The webinar will help planning councils/planning bodies (PC/PBs) and RWHAP recipients identify points of tension and select appropriate approaches to manage and work through those points of tension.
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Planning CHATTJanuary 2019
Strategies to improve recruitment and retention of new PC/PB members (e.g., legislatively required membership categories, a recommended process for bringing on new members, establishing consumer trust, ongoing orientations).
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Planning CHATTFebruary 2018
Review of the duties and roles of RWHAP Part A planning council/planning body members, planning council support staff, and RWHAP Part A recipients.
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IHAP TA CenterJuly 2017
This webinar focused on key strategies for ongoing consumer and stakeholder engagement in the integrated prevention and care planning, implementation, and monitoring processes.
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IHAP TA CenterMay 2017
Strategies to identify roles and responsibilities for implementing your five-year Integrated HIV Prevention and Care Plan.
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Boston Public Health CommissionMay 2015
Video to recruit new members for the Ryan White Part A Planning Council, featuring consumer voices.
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HRSA HIV/AIDS Bureau (HAB)November 1996
An orientation to Ryan White Planning Councils for prospective new members. Una introducción a los consejos de planificación para miembros recientes.
Tools and Job Aids
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Planning CHATTAugust 2019
Editable Word document customizable template for taking effective minutes for your planning council/planning body and committee meetings.
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IHAP TA CenterJune 2019
Five examples of integrated HIV prevention and care planning activities.
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Planning CHATTDecember 2018
The Training Guide is designed to help planning councils/planning bodies conduct orientation and ongoing training to prepare members to participate fully in RWHAP Part A planning and decision making.
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Planning CHATTNovember 2018
El Manual fue diseñado para ayudar a los miembros del consejo de planificación del Programa Ryan White de VIH/SIDA Parte A, a entender las labores y el funcionamiento de los consejos de planificación.
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Planning CHATTJune 2018
The Primer is designed to help Ryan White HIV/AIDS Program Part A planning council members understand the roles and functioning of planning councils.
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HRSA HIV/AIDS Bureau (HAB)February 2018The Compendium is designed to help planning council support staff carry out their duties in supporting and facilitating the work of RWHAP Part A planning councils/planning bodies (PC/PBs). It provides tools and templates, model orientation and training materials and other time-saving resources, and offers tips and sound practices from planning councils/planning bodies across the nation.
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Philadelphia Prevention Community Planning GroupJanuary 2009
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HRSA HIV/AIDS Bureau (HAB)January 2009
Workbooks for RWHAP planning bodies and other entities to self-assess their effectiveness.
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HRSA HIV/AIDS Bureau (HAB)September 2007
Sample document presents the steps in the Planning Council member nomination process
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HRSA HIV/AIDS Bureau (HAB)September 2007
Steps for conducting a town hall meeting as part of a community needs assessment/planning process.
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Kansas City Eligible Metropolitan Area (EMA) Comprehensive HIV Prevention and Care Planning CouncilJanuary 2007
Form outlining rules for offering public testimony and agenda items speaker would like to cover. Designed to facilitate public input process.
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HRSA HIV/AIDS Bureau (HAB)January 2004
Recruitment and retention strategies that planning groups can use to support membership.
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HRSA HIV/AIDS Bureau (HAB)March 2003
Training resources on participating in a planning body.
Reports and Best Practices
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IHAP TACAugust 2019
Use this document to identify what you should put in place to ensure successful implementation of Integrated Plan activities.
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HRSA HIV/AIDS Bureau (HAB)January 2005
Series of tip sheets on recruiting and retaining planning body members.