Planning body procedures help ensure that a planning council and other planning groups function smoothly and in compliance with Ryan White legislative requirements. Procedures exist for membership (e.g., nominations procedures to secure new members), decision making (e.g., open meeting processes, grievance procedures related to funding decisions, conflict of interest), and other tasks.
Resources 46
Webinars and Training
- Planning CHATT
- Planning CHATT
- HRSA HIV/AIDS Bureau (HAB) and NMACThe purpose of this webinar is to raise awareness of the availability and purpose of community planning groups.
- HRSA HIV/AIDS Bureau (HAB)
Webinars on HRSA HIV/AIDS Bureau (HAB) policy notices and program letters for Ryan White HIV/AIDS Program recipients.
- Planning CHATT
- IHAP TA Center
This webinar shared an HIV planning body assessment tool developed and implemented by HealthHIV as part of the IHAP TAC.
- IHAP TA CenterStrategies to identify roles and responsibilities for implementing your five-year Integrated HIV Prevention and Care Plan.
- Planning CHATTLearn about best practices for developing, implementing, and maintaining work plans.
- Planning CHATTUse of service standards in planning to help ensure the quality care for people with HIV.
- Planning CHATTWebinar on the importance of building consumer leadership skills and will provide strategies and best practices to help ensure and amplify consumer input into PC/PB activities.
- Planning CHATTThis is the first webinar in a two-part series on Using Data for Decision Making. Both webinars presented strategies that planning councils/planning bodies can use to gather, analyze, and incorporate data into their RWHAP HIV planning activities.
- IHAP TA Center
Review of integrated HIV planning activities, featuring Memphis and San Francisco.
- Planning CHATTInsights on ways that planning councils/planning bodies (PC/PBs) and RWHAP recipients can identify and address points of tension.
- Planning CHATT
Strategies to improve recruitment and retention of new PC/PB members.
- EGM Consulting LLCVarious tasks that are legislatively mandated for:RWHAP Part A planning councils/planning bodies, recipients, and the CEO.
- Planning CHATT
Review of the duties and roles of RWHAP Part A planning council/planning body members, planning council support staff, and RWHAP Part A recipients.
- IHAP TA CenterStrategies for ongoing consumer and stakeholder engagement in the integrated prevention and care planning, implementation, and monitoring processes.
- HRSA HIV/AIDS Bureau (HAB)
Results of a 2016 Technical Assistance Assessment of Ryan White HIV/AIDS Program Part A Planning Councils/Planning Bodies.
- Boston Public Health Commission
Video to recruit new members for the Ryan White Part A Planning Council, featuring consumer voices.
- HRSA HIV/AIDS Bureau (HAB)
An orientation to Ryan White Planning Councils for prospective new members. Una introducción a los consejos de planificación para miembros recientes.
Tools and Job Aids
- Planning CHATTThis resource for new planning council members helps orient them to their roles and duties as HIV community planners.
- Planning CHATTHow-to resource overview of town hall meetings that Part A planning councils/planning bodies may hold to hear from the community.
- Planning CHATT
- Planning CHATT
Tips to help planning council/planning body (PC/PB) members connect electronically during the COVID-19 emergency.
- Planning CHATT
Here are some tips for preparing for and implementing remote PC/PB meetings.
- Planning CHATT
Table with the status of open meeting/sunshine laws in the District of Columbia and the 25 states that have at least one Ryan White HIV/AIDS Part A Program.
- Planning CHATT
Tool to assist Ryan White HIV/AIDS Program Part A Planning Councils/Planning Bodies (PC/PBs) that are considering the use of alternate members or proxy voting.
- Planning CHATT
Tool to assist Ryan White HIV/AIDS Program Part A Planning Councils/Planning Bodies (PC/PBs) that are considering the use of alternate members or proxy voting.
- Planning CHATT
Use this editable Word template to create a customized training plan for your planning council/planning body officers.
- Planning CHATT
Editable Word document customizable template for taking effective minutes for your planning council/planning body and committee meetings.
- IHAP TA Center
Examples of integrated HIV prevention and care planning activities to assist planning bodies to integrate the work of their respective planning bodies.
- Planning CHATT
Guide for planning councils/planning bodies to conduct orientation and ongoing training to prepare members to participate fully in RWHAP Part A planning and decision making.
- Planning CHATT
Review of the roles and functioning of Ryan White Part A planning councils.
- HRSA HIV/AIDS Bureau (HAB)Resources to help planning council staff carry out their duties in supporting and facilitating the work of RWHAP Part A planning councils/planning bodies.
- EGM Consulting LLCTips and best practices for planning council support staff to help them build, maintain, and strengthen a productive relationship between the planning council and recipient.
- Philadelphia Prevention Community Planning Group
- HRSA HIV/AIDS Bureau (HAB)
Workbooks for RWHAP planning bodies and other entities to self-assess their effectiveness.
- HRSA HIV/AIDS Bureau (HAB)
Sample document presents the steps in the Planning Council member nomination process.
- HRSA HIV/AIDS Bureau (HAB)
Steps for conducting a town hall meeting as part of a community needs assessment/planning process.
Form outlining rules for offering public testimony and agenda items speaker would like to cover. Designed to facilitate public input process.
- HRSA HIV/AIDS Bureau (HAB)
Recruitment and retention strategies that planning groups can use to support membership.
- Planning CHATT
Sample bylaw provisions that allow planning councils/planning bodies (PC/PB) to meet remotely.
Reports and Best Practices
- IHAP TA CenterGuide to help integrated HIV planning bodies review and evaluate the effectiveness of their structure, policies and procedures, membership, and stakeholder and consumer engagement.
- IHAP TA Center
HIV planning groups are responsible for overseeing the planning and implementation of HIV prevention and care activities within communities. Historically, prevention and care programs have operated separate planning groups.
- IHAP TA Center
Use this document to identify what you should put in place to ensure successful implementation of Integrated Plan activities.
- HRSA HIV/AIDS Bureau (HAB)
Series of tip sheets on recruiting and retaining planning body members.