Review of the roles and functioning of Ryan White Part A planning councils.
Planning body procedures help ensure that a planning council and other planning groups function smoothly and in compliance with Ryan White legislative requirements. Procedures exist for membership (e.g., nominations procedures to secure new members), decision making (e.g., open meeting processes, grievance procedures related to funding decisions, conflict of interest), and other tasks.
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Resources
- Planning CHATT
- HRSA HIV/AIDS Bureau (HAB)Resources to help planning council staff carry out their duties in supporting and facilitating the work of RWHAP Part A planning councils/planning bodies.
- Planning CHATTTools on use of provider surveys to collect information about HIV-related medical and support services.
- Planning CHATTThis set of Quick Reference Handouts (QRH) from the Training Guide for RWHAP Part A Planning Councils/Planning Bodies provides foundational information on a wide range of topics that planning council members need to know about.
- Planning CHATTEl Manual fue diseñado para ayudar a los miembros del consejo de planificación del Programa Ryan White de VIH/SIDA Parte A, a entender las labores y el funcionamiento de los consejos de planificación.
- Planning CHATTKey membership issues that should be addressed in PC/PB bylaws.
- Planning CHATTThis resource for new planning council members helps orient them to their roles and duties as HIV community planners.
- Planning CHATTHow-to resource overview of town hall meetings that Part A planning councils/planning bodies may hold to hear from the community.
- IHAP TA CenterGuide to help integrated HIV planning bodies review and evaluate the effectiveness of their structure, policies and procedures, membership, and stakeholder and consumer engagement.
- Planning CHATT
- Planning CHATT
Tips to help planning council/planning body (PC/PB) members connect electronically during the COVID-19 emergency.
- Planning CHATT
Here are some tips for preparing for and implementing remote PC/PB meetings.
- Planning CHATT
Table with the status of open meeting/sunshine laws in the District of Columbia and the 25 states that have at least one Ryan White HIV/AIDS Part A Program.
- Planning CHATT
Tool to assist Ryan White HIV/AIDS Program Part A Planning Councils/Planning Bodies (PC/PBs) that are considering the use of alternate members or proxy voting.
- Planning CHATT
Tool to assist Ryan White HIV/AIDS Program Part A Planning Councils/Planning Bodies (PC/PBs) that are considering the use of alternate members or proxy voting.
- Planning CHATT
Use this editable Word template to create a customized training plan for your planning council/planning body officers.
- Planning CHATT
Editable Word document customizable template for taking effective minutes for your planning council/planning body and committee meetings.
- IHAP TA Center
Examples of integrated HIV prevention and care planning activities to assist planning bodies to integrate the work of their respective planning bodies.
- IHAP TA Center
HIV planning groups are responsible for overseeing the planning and implementation of HIV prevention and care activities within communities. Historically, prevention and care programs have operated separate planning groups.
- Planning CHATT
Guide for planning councils/planning bodies to conduct orientation and ongoing training to prepare members to participate fully in RWHAP Part A planning and decision making.
- IHAP TA Center
Use this document to identify what you should put in place to ensure successful implementation of Integrated Plan activities.
- HRSA HIV/AIDS Bureau (HAB)
Workbooks for RWHAP planning bodies and other entities to self-assess their effectiveness.
- Philadelphia Prevention Community Planning Group
- HRSA HIV/AIDS Bureau (HAB)
Sample document presents the steps in the Planning Council member nomination process.
- HRSA HIV/AIDS Bureau (HAB)
Steps for conducting a town hall meeting as part of a community needs assessment/planning process.
Form outlining rules for offering public testimony and agenda items speaker would like to cover. Designed to facilitate public input process.
- HRSA HIV/AIDS Bureau (HAB)
Series of tip sheets on recruiting and retaining planning body members.
- HRSA HIV/AIDS Bureau (HAB)
Recruitment and retention strategies that planning groups can use to support membership.
- Planning CHATT
Sample bylaw provisions that allow planning councils/planning bodies (PC/PB) to meet remotely.
Training Modules
- Planning CHATT
- IHAP TA Center
Guide to help HIV care and prevention planning groups with development of their Integrated HIV Prevention and Care Plans, covering the stages of integrated planning, exemplary examples, and health department changes to enhance care/prevention integration.
- Planning CHATT
Curriculum to help planning councils/planning bodies conduct orientation and ongoing training to prepare members to participate fully in RWHAP Part A planning and decision making. Modules nclude trainer notes, presentation slides, experiential activities and quick reference handouts.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle explaining how a planning body can work effectively as a group, according to bylaws and other procedures that outlines, for example, working in committees and running meetings.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle explaining the bylaws and other procedures that are legislatively required in order to create a diverse membership with staffing and a clear relationship with the recipient.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle explaining the data used to guide planning and how to interpret and apply that information in planning.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle explaining the concept of a comprehensive system of HIV care and planning body roles and tools for creating and maintaining that system of care.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle to familiarize members with the planning cycle (e.g., needs assessment, work plan, priority setting) and determine ways for the planning body and recipient to collaborate in meeting annual deadlines.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle to familiarize members with their roles and responsibilities in community planning as well as the roles of the Part A recipient and planning body support staff.
Webinars and Training
- HRSA HIV/AIDS Bureau (HAB)
Webinars on HRSA HAB policy notices and program letters for RWHAP recipients.
- HRSA HIV/AIDS Bureau (HAB)
An orientation to Ryan White Planning Councils for prospective new members. Una introducción a los consejos de planificación para miembros recientes.
- Planning CHATTDiscussion of key stakeholder engagement in your Planning Council/Planning Body (PC/PB).
- Planning CHATT
- Planning CHATT
- Planning CHATT
- Planning CHATTDescription of how Planning Councils/Planning Bodies (PC/PBs) can move toward achieving cultural reflectiveness and responsiveness.
- Planning CHATT
- Planning CHATT
- HRSA HIV/AIDS Bureau (HAB) and NMACThe purpose of this webinar is to raise awareness of the availability and purpose of community planning groups.
- Planning CHATT
- IHAP TA Center
This webinar shared an HIV planning body assessment tool developed and implemented by HealthHIV as part of the IHAP TAC.
- IHAP TA CenterStrategies to identify roles and responsibilities for implementing your five-year Integrated HIV Prevention and Care Plan.
- Planning CHATTLearn about best practices for developing, implementing, and maintaining work plans.
- Planning CHATTUse of service standards in planning to help ensure the quality care for people with HIV.
- Planning CHATTWebinar on the importance of building consumer leadership skills and will provide strategies and best practices to help ensure and amplify consumer input into PC/PB activities.
- Planning CHATTThis is the first webinar in a two-part series on Using Data for Decision Making. Both webinars presented strategies that planning councils/planning bodies can use to gather, analyze, and incorporate data into their RWHAP HIV planning activities.
- IHAP TA Center
Review of integrated HIV planning activities, featuring Memphis and San Francisco.
- Planning CHATTInsights on ways that planning councils/planning bodies (PC/PBs) and RWHAP recipients can identify and address points of tension.
- Planning CHATT
Strategies to improve recruitment and retention of new PC/PB members.
- EGM Consulting LLCVarious tasks that are legislatively mandated for:RWHAP Part A planning councils/planning bodies, recipients, and the CEO.
- Planning CHATT
Review of the duties and roles of RWHAP Part A planning council/planning body members, planning council support staff, and RWHAP Part A recipients.
- IHAP TA CenterStrategies for ongoing consumer and stakeholder engagement in the integrated prevention and care planning, implementation, and monitoring processes.
- Boston Public Health Commission
Video to recruit new members for the Ryan White Part A Planning Council, featuring consumer voices.
Conference Presentations
JSI
Presenters:
Chanel Richmond, Aisha Moore, Naima Cozier, Daniel Downer, Denford Galloway, Jennifer Warren
2022 National Ryan White Conference on HIV Care & Treatment
National Cancer Institute
Presenters:
Jennifer McGee-Avila, Joann McEniry, Michelle Thompson, Daria Boccher-Lattimore, Janice Jarrells
2022 National Ryan White Conference on HIV Care & Treatment
Arizona Department of Health Services
Presenters:
Jeremy Bright, Deborah Reardon-Maynard, Yanitza Soto
2022 National Ryan White Conference on HIV Care & Treatment