Learn about best practices for developing, implementing, and maintaining work plans.
Planning body procedures help ensure that a planning council and other planning groups function smoothly and in compliance with Ryan White legislative requirements. Procedures exist for membership (e.g., nominations procedures to secure new members), decision making (e.g., open meeting processes, grievance procedures related to funding decisions, conflict of interest), and other tasks.
Resources 32
Webinars and Training
- Planning CHATT
- Planning CHATTUse of service standards in planning to help ensure the quality care for people with HIV.
- Planning CHATTThis is the second webinar in a two-part series on Using Data for Decision Making. This webinar discussed how data can be used to carry out PC/PB legislative responsibilities and offer perspectives from PC/PB members on how to balance the roles of advocate and planner.
- Planning CHATTThis is the first webinar in a two-part series on Using Data for Decision Making. Both webinars presented strategies that planning councils/planning bodies can use to gather, analyze, and incorporate data into their RWHAP HIV planning activities.
- IHAP TA Center
Review of integrated HIV planning activities, featuring Memphis and San Francisco.
- Planning CHATTInsights on ways that planning councils/planning bodies (PC/PBs) and RWHAP recipients can identify and address points of tension.
- Planning CHATT
Strategies to improve recruitment and retention of new PC/PB members.
- Planning CHATT
Review of the duties and roles of RWHAP Part A planning council/planning body members, planning council support staff, and RWHAP Part A recipients.
- IHAP TA Center
Strategies for ongoing consumer and stakeholder engagement in the integrated prevention and care planning, implementation, and monitoring processes.
- IHAP TA Center
Strategies to identify roles and responsibilities for implementing your five-year Integrated HIV Prevention and Care Plan.
- Boston Public Health Commission
Video to recruit new members for the Ryan White Part A Planning Council, featuring consumer voices.
- HRSA HIV/AIDS Bureau (HAB)
An orientation to Ryan White Planning Councils for prospective new members. Una introducción a los consejos de planificación para miembros recientes.
Tools and Job Aids
- Planning CHATT
Tips to help planning council/planning body (PC/PB) members connect electronically during the COVID-19 emergency.
- Planning CHATT
Here are some tips for preparing for and implementing remote PC/PB meetings.
- Planning CHATT
Table with the status of open meeting/sunshine laws in the District of Columbia and the 25 states that have at least one Ryan White HIV/AIDS Part A Program.
- Planning CHATT
Tool to assist Ryan White HIV/AIDS Program Part A Planning Councils/Planning Bodies (PC/PBs) that are considering the use of alternate members or proxy voting.
- Planning CHATT
Use this editable Word template to create a customized training plan for your planning council/planning body officers.
- Planning CHATT
Editable Word document customizable template for taking effective minutes for your planning council/planning body and committee meetings.
- IHAP TA Center
Examples of integrated HIV prevention and care planning activities to assist planning bodies to integrate the work of their respective planning bodies.
- Planning CHATT
Guide for planning councils/planning bodies to conduct orientation and ongoing training to prepare members to participate fully in RWHAP Part A planning and decision making.
- Planning CHATT
El Manual fue diseñado para ayudar a los miembros del consejo de planificación del Programa Ryan White de VIH/SIDA Parte A, a entender las labores y el funcionamiento de los consejos de planificación.
- Planning CHATT
Review of the roles and functioning of Ryan White Part A planning councils.
- HRSA HIV/AIDS Bureau (HAB)Resources to help planning council staff carry out their duties in supporting and facilitating the work of RWHAP Part A planning councils/planning bodies.
- Philadelphia Prevention Community Planning Group
- HRSA HIV/AIDS Bureau (HAB)
Workbooks for RWHAP planning bodies and other entities to self-assess their effectiveness.
- HRSA HIV/AIDS Bureau (HAB)
Sample document presents the steps in the Planning Council member nomination process.
- HRSA HIV/AIDS Bureau (HAB)
Steps for conducting a town hall meeting as part of a community needs assessment/planning process.
Form outlining rules for offering public testimony and agenda items speaker would like to cover. Designed to facilitate public input process.
- HRSA HIV/AIDS Bureau (HAB)
Recruitment and retention strategies that planning groups can use to support membership.
- Planning CHATT
Sample bylaw provisions that allow planning councils/planning bodies (PC/PB) to meet remotely.
Reports and Best Practices
- IHAP TA Center
Use this document to identify what you should put in place to ensure successful implementation of Integrated Plan activities.
- HRSA HIV/AIDS Bureau (HAB)
Series of tip sheets on recruiting and retaining planning body members.