Planning Body Operations
Planning body procedures help ensure that a planning council and other planning groups function smoothly and in compliance with Ryan White legislative requirements. Procedures exist for membership (e.g., nominations procedures to secure new members), decision making (e.g., open meeting processes, grievance procedures related to funding decisions, conflict of interest), and other tasks.
Resources 16
Webinars and Training
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Planning CHATTFebruary 2018
This webinar focused on the relationships between planning councils/planning bodies and other essential programs including, the RWHAP Part A recipient, Chief Executive Officer’s Board/Supervisory Office, Administrative Agency, community members living with HIV, providers of RWHAP Part A services, and HRSA HAB. Presenters shared strategies to strengthen coordination and communication between these entities and improve the community’s capacity to provide high-quality services to PLWH. Presenters described ideal relationships between these entities, helped organizations identify pressure points and causes of conflict, and provided an overview of strategies to navigate group dynamics to overcome conflicts and challenges. Presenters also shared resources to support effective collaboration.
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Planning CHATTFebruary 2018
This webinar focused on the duties and roles of PC/PB membership, planning council support staff, and RWHAP Part A Recipient. Presenters shared strategies to help all parties understand and operate within the boundaries and limitations of their roles and responsibilities, with an emphasis on effective communication as a strategy for successful collaboration between entities.
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IHAP TA CenterJuly 2017
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IHAP TA CenterMay 2017
Strategies to identify roles and responsibilities for implementing your five-year Integrated HIV Prevention and Care Plan.
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Boston Public Health CommissionMay 2015
Video to recruit new members for the Ryan White Part A Planning Council, featuring consumer voices.
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HRSA HIV/AIDS Bureau (HAB)November 1996
An orientation to Ryan White Planning Councils for prospective new members. Una introducción a los consejos de planificación para miembros recientes.
Tools and Job Aids
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Planning CHATTJune 2018
Part A planning council member, and Part A grantee, roles and responsibilities.
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HRSA HIV/AIDS Bureau (HAB)February 2018
The Compendium is designed to help PCS staff carry out their duties in supporting and facilitating the work of RWHAP Part A planning councils/planning bodies (PC/PBs).
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Philadelphia Prevention Community Planning GroupJanuary 2009
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HRSA HIV/AIDS Bureau (HAB)January 2009
Workbooks for RWHAP planning bodies and other entities to self-assess their effectiveness.
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HRSA HIV/AIDS Bureau (HAB)September 2007
Sample document presents the steps in the Planning Council member nomination process
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HRSA HIV/AIDS Bureau (HAB)September 2007
Steps for conducting a town hall meeting as part of a community needs assessment/planning process.
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Kansas City Eligible Metropolitan Area (EMA) Comprehensive HIV Prevention and Care Planning CouncilJanuary 2007
Form outlining rules for offering public testimony and agenda items speaker would like to cover. Designed to facilitate public input process.
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HRSA HIV/AIDS Bureau (HAB)January 2004
Recruitment and retention strategies that planning groups can use to support membership.
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HRSA HIV/AIDS Bureau (HAB)March 2003
Training resources on participating in a planning body.
Reports and Best Practices
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HRSA HIV/AIDS Bureau (HAB)January 2005
Series of tip sheets on recruiting and retaining planning body members.