Guide to help ADAPs prepare for and manage emergencies in order to ensure continued access to HIV medications.
Planning under the Ryan White HIV/AIDS Program (RWHAP) is a multi-step process of information gathering to determine needs and subsequent decision making to devote resources to the highest needs.
- Metropolitan-wide planning (RWHAP Part A) and state level planning (RWHAP Part B) is comprehensive by design as planning takes into consideration a wide geographic area, various populations and varied services. Part A and B planning entails a sequence of tasks to first assess needs, then examine assessment data and make decisions including what services to fund, and coordination of planning with other RWAHAP Parts and other payers.
- Planning undertaken by clinics and other service agencies under other RWHAP Parts involves examination of epidemiologic and service delivery data to identify needs in the service delivery area. This type of planning is then used to guide decisions about how to deliver services.
- RWHAP Planning Council and Planning Body directory
Subtopics
Resources 104
Resources
- NASTAD
- HRSA HIV/AIDS Bureau (HAB) and Centers for Disease Control and Prevention (CDC)
Guidance on development of HIV/AIDS epidemiological profiles for use in planning/evaluation activities of both prevention and care programs.
- IHAP TA CenterGuide to support RWHAP Parts A and B recipients and their planning bodies with the implementation and monitoring of Integrated HIV Prevention and Care Plans.
- Planning CHATT
Review of the roles and functioning of Ryan White Part A planning councils.
- HRSA HIV/AIDS Bureau (HAB)Resources to help planning council staff carry out their duties in supporting and facilitating the work of RWHAP Part A planning councils/planning bodies.
- Strengthening Systems of Care for People with HIV and Opioid Use DisorderConsiderations for how state agency staff can develop and maintain an accessible, HIV and opioid use disorder (OUD) service inventory.
- Planning CHATTThis set of Quick Reference Handouts (QRH) from the Training Guide for RWHAP Part A Planning Councils/Planning Bodies provides foundational information on a wide range of topics that planning council members need to know about.
- Planning CHATTEl Manual fue diseñado para ayudar a los miembros del consejo de planificación del Programa Ryan White de VIH/SIDA Parte A, a entender las labores y el funcionamiento de los consejos de planificación.
- IHAP TA CenterExcel tool to collect and analyze all HIV resources in the jurisdiction, as required by the Integrated HIV Prevention and Care Guidance, including the Statewide Coordinated Statement of Need, CY 2022-2026.
- IHAP TA Center
Operational definitions of integrated planning terms.
- IHAP TA CenterGuide to help integrated HIV planning bodies review and evaluate the effectiveness of their structure, policies and procedures, membership, and stakeholder and consumer engagement.
- HRSA HIV/AIDS Bureau (HAB), Centers for Disease Control and Prevention (CDC)This guidance outlines the planning requirements for Ryan White HIV/AIDS Program (RWHAP) Parts A and B recipients and all DHAP-funded state and local health departments.
- Philadelphia Office of HIV Planning
Financial and service data the Philadelphia EMA Planning Council uses to make resource allocation decisions for Ryan White Part A funds.
- Ohio Department of Health
Tool used by planners to facilitate plan implementation by use of an outline of recommended changes and status updates as a way to break down larger activities and track progress.
Sample newsletter to inform stakeholders on the progress on Integrated Plan activities.
- IHAP TA Center
Crosswalk document on the roles and responsibilities of HRSA HAB and CDC DHAP Planning Bodies in Integrated HIV Prevention and Care Planning and related activities.
- Planning CHATT
Editable Word document customizable template for taking effective minutes for your planning council/planning body and committee meetings.
- IHAP TA Center
Excel worksheet for recording key considerations for resource allocation, including decisions for RWHAP service categories.
- IHAP TA Center
Examples of integrated HIV prevention and care planning activities to assist planning bodies to integrate the work of their respective planning bodies.
- IHAP TA Center
HIV planning groups are responsible for overseeing the planning and implementation of HIV prevention and care activities within communities. Historically, prevention and care programs have operated separate planning groups.
- Wisconsin Department of Health Services
Distillation of the Wisconsin Integrated HIV Prevention and Care Plan into a ten page summary.
- Philadelphia Office of HIV Planning
Step-by-step description of the annual resource allocation process undertaken by the Philadelphia EMA for Ryan White Part A funds.
- IHAP TA Center
List of 2017-2021 Integrated HIV Care and Prevention plans—with links to publicly available plans—organized alphabetically by state or territory.
- Planning CHATT
Guide for planning councils/planning bodies to conduct orientation and ongoing training to prepare members to participate fully in RWHAP Part A planning and decision making.
- IHAP TA Center
Training presentation for Planning Body members in the PSRA decision-making process for the Detroit EMA.
- IHAP TA Center
Spreadsheet to track performance on HIV prevention program metrics. Includes: PrEP navigation, HIV tests, condom distribution, behavioral interventions.
- IHAP TA Center
Example of a PrEP and PEP Navigation Services Report.
- IHAP TA CenterExample of an infographic report about PrEP navigation services.
- IHAP TA Center
Sample Excel worksheet for Planning Council members to rank and track core medical and support service category priorities.
- IHAP TA Center
Sample ranking sheet for use in listing the service categories to be prioritized for final decision-making by the Planning Council.
- IHAP TA Center
Sample Excel file links multiple worksheets that display comprehensive priority setting and resource allocation data.
- IHAP TA Center
Sample Excel document that displays and averages the service category rankings of multiple Planning Council sub-groups.
- IHAP TA Center
Steps followed by this jurisdiction when developing their annual resource allocation amounts for all service categories.
- PLOS ONE
Analysis of optimal allocation of CDC and HRSA funding for HIV prevention services as well as RWHAP Part A and B expenditures on services for linkage to care, retention in care, and adherence to antiretroviral therapy.
- IHAP TA Center
Template to use to outline agreed-upon scope, structures, and processes for ongoing collaboration between a jurisdiction’s HIV prevention and/or surveillance program and its Ryan White HIV/AIDS Program.
- Southeastern Michigan HIV/AIDS Council
Sample Priority Setting and Resource Allocation (PSRA) planning activity.
- Multnomah County Health Department
Process used by the Multnomah County (Portland, OR) Part A recipient for working collaboratively with their Planning Council.
- Greater Baltimore HIV Health Services Planning Council
Manual summarizing the Greater Baltimore HIV Health Service Planning Council’s Priority Setting and Resource Allocation (PSRA) process.
- HRSA HIV/AIDS Bureau (HAB)
Workbooks for RWHAP planning bodies and other entities to self-assess their effectiveness.
- New York City Planning Council
Worksheet to outline priorities for Ryan White HIV/AIDS Program (RWHAP) service categories as part of the planning process.
Training Modules
- Planning CHATT
Structural changes that health departments can make to facilitate integrated approaches to HIV care and prevention. Part of the Integrated HIV Prevention and Care Planning Online Resource Guide.
The five stages of preparing a care/prevention integrated plan (organize and prepare; prioritize; implement; monitor and make improvements; communicate and share progress). Section in the Integrated HIV Prevention and Care Planning Online Resource Guide.
- IHAP TA Center
Guide to help HIV care and prevention planning groups with development of their Integrated HIV Prevention and Care Plans, covering the stages of integrated planning, exemplary examples, and health department changes to enhance care/prevention integration.
- Planning CHATT
Curriculum to help planning councils/planning bodies conduct orientation and ongoing training to prepare members to participate fully in RWHAP Part A planning and decision making. Modules nclude trainer notes, presentation slides, experiential activities and quick reference handouts.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle explaining how a planning body can work effectively as a group, according to bylaws and other procedures that outlines, for example, working in committees and running meetings.
- IHAP TA Center
Resource allocation requirements for Part A and Part B RWHAP recipients. Part of Resource Allocation Considerations for RWHAP Part A and Part B.
- IHAP TA Center
Legislative and policy requirements for Part A and Part B on allocation of RWHAP funds.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle explaining the bylaws and other procedures that are legislatively required in order to create a diverse membership with staffing and a clear relationship with the recipient.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle explaining the priority setting and resource allocation process.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle explaining the data used to guide planning and how to interpret and apply that information in planning.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle explaining the concept of a comprehensive system of HIV care and planning body roles and tools for creating and maintaining that system of care.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle to understand needs assessment and how the process is carried out.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle to familiarize members with the planning cycle (e.g., needs assessment, work plan, priority setting) and determine ways for the planning body and recipient to collaborate in meeting annual deadlines.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle to familiarize Part A planning members with the legislation authorizing the RWHAP and its various Parts.
- Planning CHATT
Module in Training Guide: A Member’s First Planning Cycle to familiarize members with their roles and responsibilities in community planning as well as the roles of the Part A recipient and planning body support staff.
- IHAP TA Center
- IHAP TA Center
- IHAP TA Center
- IHAP TA Center
- IHAP TA Center
Examples of sections within a care/prevention integrated plan (epidemiologic overview; continuum; resource inventory; assessing needs; data; plans; collaboration and involvement). Section in the Integrated HIV Prevention and Care Planning Online Resource Guide.
- IHAP TA Center
- IHAP TA Center
- IHAP TA Center
- IHAP TA Center
- IHAP TA CenterThis self-paced course serves as an introduction to the fundamentals of integrated planning, and is designed for anyone who is new to integrated HIV prevention and care planning or anyone who would like a refresher on the basics.
Webinars and Training
- HRSA HIV/AIDS Bureau (HAB)
Webinars on HRSA HAB policy notices and program letters for RWHAP recipients.
- HRSA HIV/AIDS Bureau (HAB)
An orientation to Ryan White Planning Councils for prospective new members. Una introducción a los consejos de planificación para miembros recientes.
- Planning CHATTDiscussion of key stakeholder engagement in your Planning Council/Planning Body (PC/PB).
- Planning CHATT
- Planning CHATT
- NMACWebinar defining the community needs assessment processes utilized by planning councils and other organizations to guide priority setting and resource allocation for HIV Prevention efforts.
- NMACThis webinar presented by the ELEVATE and JSI will focus on enhancing the understanding of how to interpret data commonly used in HIV care and prevention planning endeavors.
- NMACReview of key HIV related terminology and the basic biology of HIV and the stages of HIV infection.
- IHAP TA Center
This self-paced course from the Integrated HIV/AIDS Planning TA Center serves as an introduction to the fundamentals of integrated planning, and is designe
- Planning CHATT
- IHAP TA Center
This webinar shared an HIV planning body assessment tool developed and implemented by HealthHIV as part of the IHAP TAC.
- IHAP TA CenterStrategies to identify roles and responsibilities for implementing your five-year Integrated HIV Prevention and Care Plan.
- Unmet Need Training and TA Team
This webinar highlights the enhanced components of the Unmet Need Framework and the use of these estimates and analyses for planning.
- Planning CHATTReview of challenges and successes of Planning Councils/Planning Bodies’ (PCs/PBs) with meeting legislative requirements a year into the COVID-19 public health emergency.
- Planning CHATTLearn about best practices for developing, implementing, and maintaining work plans.
- IHAP TA CenterReview of the five optimal stages of integrated planning and insights on the integrated planning process and development of Integrated HIV Prevention and Care Plans.
- Unmet Need Training and TA TeamThis webinar provides an introduction to the enhanced estimates and analyses of the updated Unmet Need Framework to RWHAP Part A and Part B recipients.
- Planning CHATTUse of service standards in planning to help ensure the quality care for people with HIV.
- IHAP TA Center
Jurisdiction efforts to integrate HCV into HIV prevention and care services, and community level training and tracking of HCV related data.
- IHAP TA CenterStrategies for optimizing resource allocation approaches, featuring insights from Philadelphia and Virginia jurisdictions.
- Planning CHATTThis is the first webinar in a two-part series on Using Data for Decision Making. Both webinars presented strategies that planning councils/planning bodies can use to gather, analyze, and incorporate data into their RWHAP HIV planning activities.
- IHAP TA Center
Review of integrated HIV planning activities, featuring Memphis and San Francisco.
- Planning CHATTInsights on ways that planning councils/planning bodies (PC/PBs) and RWHAP recipients can identify and address points of tension.
- IHAP TA Center
Description of how an agency is working to build and sustain their HIV workforce.
- Planning CHATT
Strategies to improve recruitment and retention of new PC/PB members.
- Planning CHATT
Review of the priority setting and resource allocation (PSRA) process that RWHAP Part A planning councils/planning bodies need to engage in every year.
- Planning CHATT
Review of the needs assessment process that RWHAP Part A planning councils/planning bodies conduct annually, with a case study on consumer leadership of the needs assessment process.
- Planning CHATT
Review of the duties and roles of RWHAP Part A planning council/planning body members, planning council support staff, and RWHAP Part A recipients.
- HRSA HIV/AIDS Bureau (HAB)
Insights on understanding and leveraging of existing housing service systems to better serve people with HIV experiencing unstable housing.
- IHAP TA CenterStrategies for ongoing consumer and stakeholder engagement in the integrated prevention and care planning, implementation, and monitoring processes.
- National Center for Innovation in HIV Care
Discussion of how programs can use HIV laboratory surveillance data to re-link them to care (Data to Care).
- Planning CHATTThis eLearning course is designed to build the data literacy skills of RWHAP planning council and planning body (PC/PB) members.
Tools and Job Aids
- IHAP TA CenterAdaptable implementation blueprint to accompany the Integrated HIV Prevention and Care Plan, designed to make the plan actionable and relevant at the local level. Developed by the California Department of Public Health.
Conference Presentations
University of Minnesota School of Public Health
Presenters:
Aaron Peterson, Eva Enns, Margo Wheatley, Darin Rowles, Thomas Blissett, Jonathan Hanft, Aaron Peterson
2022 National Ryan White Conference on HIV Care & Treatment
University of Minnesota School of Public Health
Presenters:
Eva Enns, Margo Wheatley, Katie White, Aaron Peterson, Darin Rowles, Thomas Blissett, Jonathan Hanft
2022 National Ryan White Conference on HIV Care & Treatment
NYC Department of Health and Mental Hygiene
Presenters:
Scott Spiegler, Eleonora Jimenez-Levi, Giovanna Novoa, Ellen Wiewel, Guadalupe Dominguez Plummer
2022 National Ryan White Conference on HIV Care & Treatment
NYC Dept. of Health and Mental Hygiene
Presenters:
Mary Irvine, Tyeirra Seabrook, Rebecca Zimba
2022 National Ryan White Conference on HIV Care & Treatment
NYC Department of Health and Mental Hygiene
Presenters:
Lisa Best, David Martin, Graham Harriman
2022 National Ryan White Conference on HIV Care & Treatment