This online resource guide is intended to support Ryan White HIV/AIDS Program (RWHAP) Parts A and B recipients and their planning bodies with the implementation and monitoring of their Integrated HIV Prevention and Care Plans.
Planning
Planning under the Ryan White HIV/AIDS Program (RWHAP) is a multi-step process of information gathering to determine needs and subsequent decision making to devote resources to the highest needs.
- Metropolitan-wide planning (RWHAP Part A) and state level planning (RWHAP Part B) is comprehensive by design as planning takes into consideration a wide geographic area, various populations and varied services. Part A and B planning entails a sequence of tasks to first assess needs, then examine assessment data and make decisions including what services to fund, and coordination of planning with other RWAHAP Parts and other payers.
- Planning undertaken by clinics and other service agencies under other RWHAP Parts involves examination of epidemiologic and service delivery data to identify needs in the service delivery area. This type of planning is then used to guide decisions about how to deliver services.
- RWHAP Planning Council and Planning Body directory
Subtopics
Resources 64
Guidelines and Manuals
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IHAP TA CenterFebruary 2018
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HRSA HIV/AIDS Bureau (HAB)December 2017
Webinars on HRSA HIV/AIDS Bureau (HAB) policy notices and program letters for Ryan White HIV/AIDS Program recipients.
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HRSA HIV/AIDS Bureau (HAB) and Centers for Disease Control and Prevention (CDC)July 2014
Guidance on development of HIV/AIDS epidemiological profiles for use in planning/evaluation activities of both prevention and care programs.
Webinars and Training
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HRSA HIV/AIDS Bureau (HAB)July 2020
Webinars and other special events by HRSA's HIV/AIDS Bureau.
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IHAP TA CenterJanuary 2020
This webinar featured guest presenters who detailed their jurisdictions’ efforts to integrate HCV into its HIV prevention and care services, and community level training and tracking of HCV related data.
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IHAP TA CenterJanuary 2020
Resource allocation is an essential step in planning the optimal use of Ryan White HIV/AIDS
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Planning CHATTJanuary 2020
All planning councils/planning bodies (PC/PB) have consumer members. The extent, however, to which their voice is given equal weight to other membership categories varies. This webinar focused on the importance of building consumer leadership skills.
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Planning CHATTMay 2019
Strategies for use of data in RWHAP HIV planning activities, focusing on data types, sources, terminology, and analysis of comprehensiveness and quality of data. First in a two-part webinar series.
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IHAP TA CenterApril 2019
Webinar review of integrated HIV planning activities.
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Planning CHATTApril 2019
The webinar will help planning councils/planning bodies (PC/PBs) and RWHAP recipients identify points of tension and select appropriate approaches to manage and work through those points of tension.
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IHAP TA CenterApril 2019
Description of how an agency is working to build and sustain their HIV workforce.
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Planning CHATTJanuary 2019
Strategies to improve recruitment and retention of new PC/PB members (e.g., legislatively required membership categories, a recommended process for bringing on new members, establishing consumer trust, ongoing orientations).
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Planning CHATTJuly 2018
Review of the priority setting and resource allocation (PSRA) process that RWHAP Part A planning councils/planning bodies need to engage in every year.
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Planning CHATTMay 2018
Review of the needs assessment process that RWHAP Part A planning councils/planning bodies conduct annually, with a case study on consumer leadership of the needs assessment process.
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Planning CHATTFebruary 2018
Review of the duties and roles of RWHAP Part A planning council/planning body members, planning council support staff, and RWHAP Part A recipients.
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HRSA HIV/AIDS Bureau (HAB)January 2018
Information for Ryan White HIV/AIDS Program (RWHAP) recipients to help them increase understanding and leveraging of the existing housing service system to better serve people with HIV experiencing unstable housing.
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IHAP TA CenterJuly 2017
Strategies for ongoing consumer and stakeholder engagement in the integrated prevention and care planning, implementation, and monitoring processes.
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IHAP TA CenterMay 2017
Strategies to identify roles and responsibilities for implementing your five-year Integrated HIV Prevention and Care Plan.
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IHAP TA CenterSeptember 2016
Introduction to the HRSA-funded Integrated HIV/AIDS Planning (IHAP) Technical Assistance Center.
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National Center for Innovation in HIV CareMarch 2015
Discussion of how programs can use HIV laboratory surveillance data to identify persons who have fallen out of care in order to guide re-linkage efforts (Data to Care).
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HRSA HIV/AIDS Bureau (HAB)October 2013
Orientation tutorial on the Ryan White HIV/AIDS Program.
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HRSA HIV/AIDS Bureau (HAB)November 1996
An orientation to Ryan White Planning Councils for prospective new members. Una introducción a los consejos de planificación para miembros recientes.
Tools and Job Aids
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Ohio Department of HealthApril 2020
Tool used by planners to facilitate plan implementation by use of an outline of recommended changes and status updates as a way to break down larger activities and track progress.
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October 2019
Sample newsletter to inform stakeholders on the progress on Integrated Plan activities.
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IHAP TA CenterOctober 2019
This crosswalk document provides information on the roles and responsibilities of HRSA HAB and CDC DHAP Planning Bodies in Integrated HIV Prevention and Care Planning and related activities, such as Needs Assessments and Statewide Coordinated Statement of Needs.
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Planning CHATTAugust 2019
Editable Word document customizable template for taking effective minutes for your planning council/planning body and committee meetings.
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IHAP TA CenterJune 2019
Examples of integrated HIV prevention and care planning activities to assist planning bodies to integrate the work of their respective planning bodies.
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IHAP TA CenterJanuary 2019
The Directory is a comprehensive list of the 2017-2021 Integrated HIV Care and Prevention plans—with links to publicly available plans—organized alphabetically by state or territory.
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Planning CHATTDecember 2018
The Training Guide is designed to help planning councils/planning bodies conduct orientation and ongoing training to prepare members to participate fully in RWHAP Part A planning and decision making.
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NASTADDecember 2018
Steps for AIDS Drug Assistance Programs (ADAP) to take prepare for and manage emergencies in order to ensure continued access to HIV medications in disaster situations.
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Planning CHATTNovember 2018
El Manual fue diseñado para ayudar a los miembros del consejo de planificación del Programa Ryan White de VIH/SIDA Parte A, a entender las labores y el funcionamiento de los consejos de planificación.
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IHAP TA CenterAugust 2018
Training presentation for Planning Body members in the PSRA decision-making process for the Detroit EMA.
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IHAP TA CenterJuly 2018
Spreadsheet to track performance on HIV prevention program metrics. Includes: PrEP navigation, HIV tests, condom distribution, behavioral interventions.
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IHAP TA CenterJuly 2018
Example of a PrEP and PEP Navigation Services Report.
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IHAP TA CenterJuly 2018
Example of an easy to understand infographic report with visuals about PrEP navigation services in Arizona. Used to provide updates to the HIV Statewide Advisory Group and Community Health Planning & Strategies Committee (RWHAP Part A).
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IHAP TA CenterJuly 2018
Sample Excel worksheet for Planning Council members to rank and track core medical and support service category priorities.
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IHAP TA CenterJuly 2018
Sample ranking sheet for use in listing the service categories to be prioritized for final decision-making by the Planning Council.
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IHAP TA CenterJuly 2018
Sample Excel file links multiple worksheets that display comprehensive priority setting and resource allocation data.
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IHAP TA CenterJuly 2018
Sample Excel document that displays and averages the service category rankings of multiple Planning Council sub-groups.
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IHAP TA CenterJuly 2018
Steps followed by this jurisdiction when developing their annual resource allocation amounts for all service categories.
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IHAP TA CenterJuly 2018
Excel worksheet for recording key considerations for resource allocation, including decisions for RWHAP service categories.
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Planning CHATTJune 2018
Review of the roles and functioning of Ryan White Part A planning councils.
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IHAP TA CenterMay 2018
Select Integrated Plan sections that jurisdictions can use as examples/models when updating their integrated plans, in accordance with the Integrated HIV Prevention and Care Plan Guidance.
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IHAP TA CenterApril 2018
Template to use to outline agreed-upon scope, structures, and processes for ongoing collaboration between a jurisdiction’s HIV prevention and/or surveillance program and its Ryan White HIV/AIDS Program.
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IHAP TA CenterMarch 2018
Operational definitions of integrated planning terms.
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HRSA HIV/AIDS Bureau (HAB)February 2018Resources to help planning council staff carry out their duties in supporting and facilitating the work of RWHAP Part A planning councils/planning bodies (PC/PBs). It provides tools and templates, model orientation and training materials and other time-saving resources, and offers tips and sound practices from PC/PBs across the nation.
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Southeastern Michigan HIV/AIDS CouncilJanuary 2018
Sample Priority Setting and Resource Allocation (PSRA) planning activity.
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IHAP TA CenterNovember 2016
Spreadsheet summarizing a care/prevention plan, including a work plan.
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IHAP TA CenterNovember 2016
Example of an Integrated HIV Prevention and Care Plan work plan, including details of activity, parties responsible, partners, timelines, and performance measures.
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New York City Planning CouncilJuly 2014
Worksheet to outline priorities for Ryan White HIV/AIDS Program (RWHAP) service categories as part of the planning process.
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IHAP TA CenterJuly 2013
Sample RWHAP Part B Fiscal Review Tool to assists recipients with subrecipient monitoring.
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HRSA HIV/AIDS Bureau (HAB)January 2009
Workbooks for RWHAP planning bodies and other entities to self-assess their effectiveness.
Reports and Best Practices
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HRSA HIV/AIDS Bureau (HAB)December 2019
Data reports, slide decks, and infographics on the Ryan White HIV/AIDS Program (RWHAP).
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Philadelphia Office of HIV PlanningJuly 2019
Financial and service data the Philadelphia EMA Planning Council uses to make resource allocation decisions for Ryan White Part A funds.
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Wisconsin Department of Health ServicesJuly 2019
Outline of how the Wisconsin HIV Program and its partners are addressing the HIV epidemic in their state.
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Broward County HIV Health Services Planning CouncilApril 2019
Scorecard of funding allocations by a Ryan White Part A recipient, presenting five years of funding allocations for each service category, client demographics, relevant performance measures, and notes.
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Wisconsin Department of Health ServicesMarch 2019
Distillation of the Wisconsin Integrated HIV Prevention and Care Plan into a ten page summary.
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Arizona HIV Statewide Advisory GroupMarch 2019
Info-graphic synthesising the goals and objectives of the Arizona Integrated HIV Prevention and Care Plan.
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Philadelphia Office of HIV PlanningMarch 2019
Step-by-step description of the annual resource allocation process undertaken by the Philadelphia EMA for Ryan White Part A funds.
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PLOS ONEMay 2018
Analysis of optimal allocation of CDC and HRSA funding for HIV prevention services as well as RWHAP Part A and B expenditures on services for linkage to care, retention in care, and adherence to antiretroviral therapy.
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Multnomah County Health DepartmentAugust 2017
Process used by the Multnomah County (Portland, OR) Part A recipient for working collaboratively with their Planning Council.
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Greater Baltimore HIV Health Services Planning CouncilJune 2017
Manual summarizing the Greater Baltimore HIV Health Service Planning Council’s Priority Setting and Resource Allocation (PSRA) process.
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Boston EMA HIV Services Planning CouncilSeptember 2016
Video illustration of the resource allocation process which the Boston EMA Ryan White Planning Council conducts annually.
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Boston EMA HIV Services Planning CouncilMay 2016
Summary of the federal, state, and local funding sources available to support HIV services within the Boston RWHAP EMA in 2016.