Planning

This online resource guide is intended to support Ryan White HIV/AIDS Program (RWHAP) Parts A and B recipients and their planning bodies with the implementation and monitoring of their Integrated HIV Prevention and Care Plans.

Webinars on HRSA HIV/AIDS Bureau (HAB) policy notices and program letters for Ryan White HIV/AIDS Program recipients.

Guidance on development of HIV/AIDS epidemiological profiles for use in planning/evaluation activities of both prevention and care programs.

Webinars and other special events by HRSA's HIV/AIDS Bureau. 

This webinar featured guest presenters who detailed their jurisdictions’ efforts to integrate HCV into its HIV prevention and care services, and community level training and tracking of HCV related data.

Resource allocation is an essential step in planning the optimal use of Ryan White HIV/AIDS

All planning councils/planning bodies (PC/PB) have consumer members. The extent, however, to which their voice is given equal weight to other membership categories varies. This webinar focused on the importance of building consumer leadership skills.

Strategies for use of data in RWHAP HIV planning activities, focusing on data types, sources, terminology, and analysis of comprehensiveness and quality of data. First in a two-part webinar series.

Webinar review of integrated HIV planning activities.

The webinar will help planning councils/planning bodies (PC/PBs) and RWHAP recipients identify points of tension and select appropriate approaches to manage and work through those points of tension.

Description of how an agency is working to build and sustain their HIV workforce.

Strategies to improve recruitment and retention of new PC/PB members (e.g., legislatively required membership categories, a recommended process for bringing on new members, establishing consumer trust, ongoing orientations).

Review of the priority setting and resource allocation (PSRA) process that RWHAP Part A planning councils/planning bodies need to engage in every year.

Review of the needs assessment process that RWHAP Part A planning councils/planning bodies conduct annually, with a case study on consumer leadership of the needs assessment process.

Review of the duties and roles of RWHAP Part A planning council/planning body members, planning council support staff, and RWHAP Part A recipients.

Information for Ryan White HIV/AIDS Program (RWHAP) recipients to help them increase understanding and leveraging of the existing housing service system to better serve people with HIV experiencing unstable housing.

Strategies for ongoing consumer and stakeholder engagement in the integrated prevention and care planning, implementation, and monitoring processes.

Strategies to identify roles and responsibilities for implementing your five-year Integrated HIV Prevention and Care Plan.

Introduction to the HRSA-funded Integrated HIV/AIDS Planning (IHAP) Technical Assistance Center.

Discussion of how programs can use HIV laboratory surveillance data to identify persons who have fallen out of care in order to guide re-linkage efforts (Data to Care).

Orientation tutorial on the Ryan White HIV/AIDS Program.

An orientation to Ryan White Planning Councils for prospective new members. Una introducción a los consejos de planificación para miembros recientes.

Tool used by planners to facilitate plan implementation by use of an outline of recommended changes and status updates as a way to break down larger activities and track progress.

Sample newsletter to inform stakeholders on the progress on Integrated Plan activities.

This crosswalk document provides information on the roles and responsibilities of HRSA HAB and CDC DHAP Planning Bodies in Integrated HIV Prevention and Care Planning and related activities, such as Needs Assessments and Statewide Coordinated Statement of Needs.

Editable Word document customizable template for taking effective minutes for your planning council/planning body and committee meetings.

Excel worksheet for recording key considerations for resource allocation, including decisions for RWHAP service categories. 

Examples of integrated HIV prevention and care planning activities to assist planning bodies to integrate the work of their respective planning bodies. 

The Directory is a comprehensive list of the 2017-2021 Integrated HIV Care and Prevention plans—with links to publicly available plans—organized alphabetically by state or territory.

The Training Guide is designed to help planning councils/planning bodies conduct orientation and ongoing training to prepare members to participate fully in RWHAP Part A planning and decision making.

Steps for AIDS Drug Assistance Programs (ADAP) to take prepare for and manage emergencies in order to ensure continued access to HIV medications in disaster situations.

El Manual fue diseñado para ayudar a los miembros del consejo de planificación del Programa Ryan White de VIH/SIDA Parte A, a entender las labores y el funcionamiento de los consejos de planificación.

Training presentation for Planning Body members in the PSRA decision-making process for the Detroit EMA. 

Spreadsheet to track performance on HIV prevention program metrics. Includes: PrEP navigation, HIV tests, condom distribution, behavioral interventions.

Example of a PrEP and PEP Navigation Services Report.

Example of an easy to understand infographic report with visuals about  PrEP navigation services in Arizona. Used to provide updates to the HIV Statewide Advisory Group and Community Health Planning & Strategies Committee (RWHAP Part A).

Sample Excel worksheet for Planning Council members to rank and track core medical and support service category priorities.

Sample ranking sheet for use in listing the service categories to be prioritized for final decision-making by the Planning Council.

Sample Excel file links multiple worksheets that display comprehensive priority setting and resource allocation data.

Sample Excel document that displays and averages the service category rankings of multiple Planning Council sub-groups. 

Steps followed by this jurisdiction when developing their annual resource allocation amounts for all service categories.

Review of the roles and functioning of Ryan White Part A planning councils.

Select Integrated Plan sections that jurisdictions can use as examples/models when updating their integrated plans, in accordance with the Integrated HIV Prevention and Care Plan Guidance.

Template to use to outline agreed-upon scope, structures, and processes for ongoing collaboration between a jurisdiction’s HIV prevention and/or surveillance program and its Ryan White HIV/AIDS Program.

Operational definitions of integrated planning terms.

Sample Priority Setting and Resource Allocation (PSRA) planning activity.

Spreadsheet summarizing a care/prevention plan, including a work plan.

Example of an Integrated HIV Prevention and Care Plan work plan, including details of activity, parties responsible, partners, timelines, and performance measures.

Worksheet to outline priorities for Ryan White HIV/AIDS Program (RWHAP) service categories as part of the planning process.

Sample RWHAP Part B Fiscal Review Tool to assists recipients with subrecipient monitoring.

Workbooks for RWHAP planning bodies and other entities to self-assess their effectiveness.

Financial and service data the Philadelphia EMA Planning Council uses to make resource allocation decisions for Ryan White Part A funds.

Data reports, slide decks, and infographics on the Ryan White HIV/AIDS Program (RWHAP).

Outline of how the Wisconsin HIV Program and its partners are addressing the HIV epidemic in their state.

Scorecard of funding allocations by a Ryan White Part A recipient, presenting five years of funding allocations for each service category, client demographics, relevant performance measures, and notes.

Distillation of the Wisconsin Integrated HIV Prevention and Care Plan into a ten page summary.

Info-graphic synthesising the goals and objectives of the Arizona Integrated HIV Prevention and Care Plan.

Step-by-step description of the annual resource allocation process undertaken by the Philadelphia EMA for Ryan White Part A funds.

Analysis of optimal allocation of CDC and HRSA funding for HIV prevention services as well as RWHAP Part A and B expenditures on services for linkage to care, retention in care, and adherence to antiretroviral therapy.

Process used by the Multnomah County (Portland, OR) Part A recipient for working collaboratively with their Planning Council.

Manual summarizing the Greater Baltimore HIV Health Service Planning Council’s Priority Setting and Resource Allocation (PSRA) process.

Video illustration of the resource allocation process which the Boston EMA Ryan White Planning Council conducts annually.

Summary of the federal, state, and local funding sources available to support HIV services within the Boston RWHAP EMA in 2016.