HRSA letter to the RWHAP outlining the plan to issue the updated Integrated HIV Prevention and Care Plan guidance in June 2021 with submission of the plans targeted for December of 2022, allowing for sufficient time to develop plans.
Planning under the Ryan White HIV/AIDS Program (RWHAP) is a multi-step process of information gathering to determine needs and subsequent decision making to devote resources to the highest needs.
- Metropolitan-wide planning (RWHAP Part A) and state level planning (RWHAP Part B) is comprehensive by design as planning takes into consideration a wide geographic area, various populations and varied services. Part A and B planning entails a sequence of tasks to first assess needs, then examine assessment data and make decisions including what services to fund, and coordination of planning with other RWAHAP Parts and other payers.
- Planning undertaken by clinics and other service agencies under other RWHAP Parts involves examination of epidemiologic and service delivery data to identify needs in the service delivery area. This type of planning is then used to guide decisions about how to deliver services.
- RWHAP Planning Council and Planning Body directory
Subtopics
Resources 69
Guidelines and Manuals
- HRSA HIV/AIDS Bureau (HAB)
- IHAP TA CenterGuide to support RWHAP Parts A and B recipients and their planning bodies with the implementation and monitoring of Integrated HIV Prevention and Care Plans.
- HRSA HIV/AIDS Bureau (HAB)
Webinars on HRSA HIV/AIDS Bureau (HAB) policy notices and program letters;for Ryan White HIV/AIDS Program recipients.
- HRSA HIV/AIDS Bureau (HAB) and Centers for Disease Control and Prevention (CDC)
Guidance on development of HIV/AIDS epidemiological profiles for use in planning/evaluation activities of both prevention and care programs.
Webinars and Training
- Planning CHATT
- IHAP TA CenterStrategies to identify roles and responsibilities for implementing your five-year Integrated HIV Prevention and Care Plan.
- Unmet Need Training and TA TeamThis webinar provides a review of tools that jurisdictions may use to complete the Unmet Need estimates and analyses, including a presentation by the CDC of its SAS program for completing the Unmet Need analyses.
- Unmet Need Training and TA Team
This webinar highlights the enhanced components of the Unmet Need Framework and the use of these estimates and analyses for planning.
- Planning CHATTReview of challenges and successes of Planning Councils/Planning Bodies’ (PCs/PBs) with meeting legislative requirements a year into the COVID-19 public health emergency.
- Planning CHATTLearn about best practices for developing, implementing, and maintaining work plans.
- IHAP TA CenterReview of the five optimal stages of integrated planning and insights on the integrated planning process and development of Integrated HIV Prevention and Care Plans.
- Unmet Need Training and TA TeamThis webinar provides an introduction to the enhanced estimates and analyses of the updated Unmet Need Framework to RWHAP Part A and Part B recipients.
- Planning CHATTUse of service standards in planning to help ensure the quality care for people with HIV.
- IHAP TA Center
Jurisdiction efforts to integrate HCV into HIV prevention and care services, and community level training and tracking of HCV related data.
- IHAP TA CenterStrategies for optimizing resource allocation approaches, featuring insights from Philadelphia and Virginia jurisdictions.
- Planning CHATTThis is the second webinar in a two-part series on Using Data for Decision Making. This webinar discussed how data can be used to carry out PC/PB legislative responsibilities and offer perspectives from PC/PB members on how to balance the roles of advocate and planner.
- Planning CHATTThis is the first webinar in a two-part series on Using Data for Decision Making. Both webinars presented strategies that planning councils/planning bodies can use to gather, analyze, and incorporate data into their RWHAP HIV planning activities.
- IHAP TA Center
Review of integrated HIV planning activities, featuring Memphis and San Francisco.
- Planning CHATTInsights on ways that planning councils/planning bodies (PC/PBs) and RWHAP recipients can identify and address points of tension.
- IHAP TA Center
Description of how an agency is working to build and sustain their HIV workforce.
- Planning CHATT
Strategies to improve recruitment and retention of new PC/PB members.
- Planning CHATT
Review of the priority setting and resource allocation (PSRA) process that RWHAP Part A planning councils/planning bodies need to engage in every year.
- Planning CHATT
Review of the needs assessment process that RWHAP Part A planning councils/planning bodies conduct annually, with a case study on consumer leadership of the needs assessment process.
- Planning CHATT
Review of the duties and roles of RWHAP Part A planning council/planning body members, planning council support staff, and RWHAP Part A recipients.
- HRSA HIV/AIDS Bureau (HAB)
Insights on understanding and leveraging of existing housing service systems to better serve people with HIV experiencing unstable housing.
- IHAP TA CenterStrategies for ongoing consumer and stakeholder engagement in the integrated prevention and care planning, implementation, and monitoring processes.
- National Center for Innovation in HIV Care
Discussion of how programs can use HIV laboratory surveillance data to identify persons who have fallen out of care in order to guide re-linkage efforts (Data to Care).
- HRSA HIV/AIDS Bureau (HAB)
An orientation to Ryan White Planning Councils for prospective new members. Una introducción a los consejos de planificación para miembros recientes.
- IHAP TA Center
This webinar shared an HIV planning body assessment tool developed and implemented by HealthHIV as part of the IHAP TAC.
Tools and Job Aids
- IHAP TA Center
Operational definitions of integrated planning terms.
- Ohio Department of Health
Tool used by planners to facilitate plan implementation by use of an outline of recommended changes and status updates as a way to break down larger activities and track progress.
Sample newsletter to inform stakeholders on the progress on Integrated Plan activities.
- IHAP TA Center
Crosswalk document on the roles and responsibilities of HRSA HAB and CDC DHAP Planning Bodies in Integrated HIV Prevention and Care Planning and related activities.
- Planning CHATT
Editable Word document customizable template for taking effective minutes for your planning council/planning body and committee meetings.
- IHAP TA Center
Excel worksheet for recording key considerations for resource allocation, including decisions for RWHAP service categories.
- IHAP TA Center
Examples of integrated HIV prevention and care planning activities to assist planning bodies to integrate the work of their respective planning bodies.
- IHAP TA Center
List of 2017-2021 Integrated HIV Care and Prevention plans—with links to publicly available plans—organized alphabetically by state or territory.
- Planning CHATT
Guide for planning councils/planning bodies to conduct orientation and ongoing training to prepare members to participate fully in RWHAP Part A planning and decision making.
- NASTAD
Steps for AIDS Drug Assistance Programs (ADAP) to take prepare for and manage emergencies in order to ensure continued access to HIV medications in disaster situations.
- Planning CHATT
El Manual fue diseñado para ayudar a los miembros del consejo de planificación del Programa Ryan White de VIH/SIDA Parte A, a entender las labores y el funcionamiento de los consejos de planificación.
- IHAP TA Center
Training presentation for Planning Body members in the PSRA decision-making process for the Detroit EMA.
- IHAP TA Center
Spreadsheet to track performance on HIV prevention program metrics. Includes: PrEP navigation, HIV tests, condom distribution, behavioral interventions.
- IHAP TA Center
Example of a PrEP and PEP Navigation Services Report.
- IHAP TA CenterExample of an infographic report about PrEP navigation services.
- IHAP TA Center
Sample Excel worksheet for Planning Council members to rank and track core medical and support service category priorities.
- IHAP TA Center
Sample ranking sheet for use in listing the service categories to be prioritized for final decision-making by the Planning Council.
- IHAP TA Center
Sample Excel file links multiple worksheets that display comprehensive priority setting and resource allocation data.
- IHAP TA Center
Sample Excel document that displays and averages the service category rankings of multiple Planning Council sub-groups.
- IHAP TA Center
Steps followed by this jurisdiction when developing their annual resource allocation amounts for all service categories.
- Planning CHATT
Review of the roles and functioning of Ryan White Part A planning councils.
- IHAP TA Center
Select Integrated Plan sections that jurisdictions can use as examples/models when updating their integrated plans, in accordance with the Integrated HIV Prevention and Care Plan Guidance.
- IHAP TA Center
Template to use to outline agreed-upon scope, structures, and processes for ongoing collaboration between a jurisdiction’s HIV prevention and/or surveillance program and its Ryan White HIV/AIDS Program.
- HRSA HIV/AIDS Bureau (HAB)Resources to help planning council staff carry out their duties in supporting and facilitating the work of RWHAP Part A planning councils/planning bodies.
- EGM Consulting LLCTips and best practices for planning council support staff to help them build, maintain, and strengthen a productive relationship between the planning council and recipient.
- Southeastern Michigan HIV/AIDS Council
Sample Priority Setting and Resource Allocation (PSRA) planning activity.
- New York City Planning Council
Worksheet to outline priorities for Ryan White HIV/AIDS Program (RWHAP) service categories as part of the planning process.
- IHAP TA Center
Sample RWHAP Part B Fiscal Review Tool to assists recipients with subrecipient monitoring.
- HRSA HIV/AIDS Bureau (HAB)
Workbooks for RWHAP planning bodies and other entities to self-assess their effectiveness.
Reports and Best Practices
- Philadelphia Office of HIV Planning
Financial and service data the Philadelphia EMA Planning Council uses to make resource allocation decisions for Ryan White Part A funds.
- Wisconsin Department of Health Services
Outline of how the Wisconsin HIV Program and its partners are addressing the HIV epidemic in their state.
- Broward County HIV Health Services Planning Council
Scorecard of funding allocations by a Ryan White Part A recipient, presenting five years of funding allocations for each service category, client demographics, relevant performance measures, and notes.
- Wisconsin Department of Health Services
Distillation of the Wisconsin Integrated HIV Prevention and Care Plan into a ten page summary.
- Arizona HIV Statewide Advisory Group
Infographic synthesising the goals and objectives of the Arizona Integrated HIV Prevention and Care Plan.
- Philadelphia Office of HIV Planning
Step-by-step description of the annual resource allocation process undertaken by the Philadelphia EMA for Ryan White Part A funds.
- PLOS ONE
Analysis of optimal allocation of CDC and HRSA funding for HIV prevention services as well as RWHAP Part A and B expenditures on services for linkage to care, retention in care, and adherence to antiretroviral therapy.
- Multnomah County Health Department
Process used by the Multnomah County (Portland, OR) Part A recipient for working collaboratively with their Planning Council.
- Greater Baltimore HIV Health Services Planning Council
Manual summarizing the Greater Baltimore HIV Health Service Planning Council’s Priority Setting and Resource Allocation (PSRA) process.
- Boston EMA HIV Services Planning Council
Video illustration of the resource allocation process which the Boston EMA Ryan White Planning Council conducts annually.
- Boston EMA HIV Services Planning Council
Summary of the federal, state, and local funding sources available to support HIV services within the Boston RWHAP EMA in 2016.