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Collecting data

What you need to collect for the RSR

Client-level data elements
Grantee and Provider Reports
Getting data from other systems

Resources 12

Guidelines and Manuals

RSR In Focus

Data and Reporting TA Team

November 2019

Tools to walk users through some common functions associated with preparing and submitting the RSR.
RSR In Focus: Client De-Duplication: How to Avoid Upload Errors

RSR In Focus: Creating the RSR and ADR eUCI

RSR In Focus: Data Validations for Client-Level Data

RSR In Focus: Reporting Health Insurance Status in the RSR

RSR in Focus: Understanding Eligible Services for 2019 Data

RSR in Focus: Understanding the Policy Clarification Notice (PCN) 16-02

The eUCI and 2017 Changes in Gender
Required Client-level Data Elements for RWHAP Services

HRSA HIV/AIDS Bureau (HAB)

April 2019

Appendix A from the RSR Instruction Manual. Table 3 details required data elements by service category, and includes the rationale for the requirements.
2019 RSR Reporting Changes Fact Sheet

HRSA HIV/AIDS Bureau (HAB)

April 2019

Summary of changes to the Client, Recipient and Provider RSR data collection instruments and services reported in the RSR Client Report.
Protecting Health Information Privacy and Complying with Federal Regulations

HRSA HIV/AIDS Bureau (HAB)

April 2004

The Health Insurance Portability and Accountability Act (HIPAA) requires health care providers to assure patient confidentiality and other patient rights. This resource assists Ryan White grantees, their contractors, and subgrantees in complying with these requirements.
La Proteccion de la Privacidad de la Informacion Medica y el Cumplimiento de las Regulaciones Federales

Webinars and Training

2019 RSR Reporting Changes

HRSA HIV/AIDS Bureau (HAB)

May 2019

Overview of changes to the 2019 Ryan White HIV/AIDS Program Services Report (RSR) for RWHAP recipients, subrecipients, and staff of HRSA's HIV/AIDS Bureau.
Completing the 2018 RSR Provider Report

Data and Reporting TA Team

February 2019

Step-by-step instructions on how to complete the 2018 RSR Provider Report.
Proposed Changes to the RWHAP RSR Instrument

HRSA HIV/AIDS Bureau (HAB)

May 2017

Review of proposed RSR variable changes for the 2017 RSR data collection.
The Transition to Eligible Scope: Reporting and Data Expectations

Data and Reporting TA Team

July 2015

Review of how the data reporting change from funded scope to eligible scope will affect your RSR submission. This webinar builds and expands upon the January 2015 webinar
RSR Training Video Series

Data and Reporting TA Team

September 2014

This series of videos covers the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.
Data Academy

HRSA HIV/AIDS Bureau (HAB)

January 2010
Training modules to build the data skills of Ryan White HIV/AIDS Program (RWHAP) recipients and subrecipients, including collection, use and data sharing.
- Collection
- Use
- Data Sharing
Building Data Partnerships with Staff and Contractors

Getting Data from Existing Sources

Simplify your Data Collection
Data Reporting: Building Effective Partnerships with your Contractors

HRSA HIV/AIDS Bureau (HAB)

September 2008

Tools and Job Aids

Data Sharing Agreement (DSA) Templates and User Guide

NASTAD

August 2017

DSA User Guide and DSA templates to assist RWHAP Part B Programs and ADAPs in accessing various data sources.