Ryan White 2018: Day 1 TA Highlights


Thirty-seven business and topic-specific meetings dominated Day One of the 2018 National Ryan White Conference on HIV Care & Treatment. These sessions were organized by RWHAP Part in order to allow for more in-depth exploration of topics such as data sharing for Part B and oral health care coordination for Parts C and D.


Plenary session for the HRSA HAB Division of Community Based Programs (DCBP)

Float outside any one of those meeting rooms, however and find clusters of people catching up. Great learning reportedly takes place in the hallways. Poster sessions were also being set up and the Exhibit Hall is open, with nearly 50 agencies with all sorts of resources, including a newly updated Training Guide for Ryan White planning bodies.

Poster: Improving Quality of Care

One poster session features a Continuous Quality Management project by Centro Ararat, Inc. in Ponce, Puerto Rico. Part of their CQM work involves technical support from the HRSA-funded CQII.

Centro Ararat, founded in 2001, has been funded by Part C since 2014. The clinic has about 900 HIV patients served at sites in multiple cities around Ponce. We spoke to Registered Dietician Wanda Curbelo about their CQM work featured on their poster, Falling in Love with Clinical Quality Management: Brighten Up a CQM Program to Improve Staff and Consumer Commitment.

We wanted out clinic staff to do their best to increase patient health outcomes
Wanda Curbelo

Among the CQM project’s efforts:

  • Pap Smears: Centro Ararat involved consumers in quality management so that they could take a more active role in their health care. Consumer feedback is one reason the clinic was able to increase the uptake of pap smears dramatically over a one-year period. They see about six women daily for this test.
    How? Consumers said they would be more comfortable getting tests and results from a woman, and wished to have another woman to talk to about women's health issues. The clinic subsequently hired a female clinician. The clinic also made another CQM change: clinic appointments could be made with just two-days notice. 
  • Immunizations: The clinic is working to address client fears over getting immunizations for influenza and tuberculosis.
  • Risk Assessment: After Hurricane Maria, Centro Ararat developed a new tool to take a patient risk assessment in an emergency. It will be posted on TargetHIV once it is available.
  • Data: Centro Ararat’s CQM process relies heavily and unsurprisingly on the RSR client level data system. They get data-related technical assistance and are presenting a session on Friday (How to Share and Leverage Data in Good Times and in Bad) that will cover, in part, their work in integrating the RSR with their electronic medical records (EMR) system.

New Training Guide Released

RWHAP planning groups have long relied on what’s called the Training Guide to provide orientations on Ryan White planning. Just this week, the initial rollout of an update of that oldie-but-goodie was released. 

The first two sections of the orientation manual were posted on TargetHIV, with more to come by the end of 2018. It’s now called Training Guide for Ryan White HIV/AIDS Program Part A Planning Councils/Planning Bodies: A Member’s First Planning Cycle. Andrea Goetechius of JSi explained that the update was guided by insights from the field that the current content needed to both be updated but, also, needed to be repackaged to provide information in a more granular fashion to allow for use in different ways.

Thus, modules are redesigned to allow for sections to be used in a broad orientation or a topic-specific training. 

Each module has one or more activities so it’s not just a didactic training. There are, for example role plays, which planning councils can choose to use or not. All the materials are there: handouts, everything you need to do the training. You can take the slides, adapt and edit them.
- Andrea Goetechius 

Email Planning CHATT to learn more 


Exhibit Hall Conversations

Bianca Ward has been at NASTAD for about a year and oversees their HRSA ADAP technical assistance project to strengthen the capacity of ADAPs. Ward came to NASTAD from a District of Columbia community based agency that works to deliver various HIV services, from medical case management to behavioral health. 


NASTAD's Bianca Ward

Ward explained that one of the main TA venues for NASTAD is peer-to-peer support, including mentorships that pair new Part B coordinators paired with more seasoned leaders who provide real-time support and information. Many newer ADAP coordinators have a particular interest in use of their 340b rebates. NASTAD has a developed a “rebate menu” for ADAPs who want information on how to use their rebates (Ryan White HIV/AIDS Program Part B and ADAP Uses of Rebate Funds).

Among other top TA topics:

  • Streamlining Eligibility: NASTAD uses a lot of peer-based TA as several states have streamlined eligibility that allows Part B and ADAP determination processes to be combined and completed with one person, relieving clients of multiple office visits.
  • Navigating Health Insurance: NASTAD’s health systems integration team handles this work, often in coordination with the ACE TA Center. NASTAD will typically set up a call with a site and facilitate problem-solving with NASTAD experts and/or peer learning among states.