RSR Training Materials
Data and Reporting TA Team
Answers to questions if you are new to the Ryan White HIV/AIDS Program and the RSR, an experienced submitter with data quality issues, or an IT staff member responsible for creating the RSR client-level data file.
For TA resources that meet your needs, click on the person who best describes your role and level of experience:
New to the Ryan White Program and the RSR: I was just put in charge of my organization’s annual RSR. This will be my first time submitting one, and I’m not even sure what an RSR is, never mind where to start. I’d like an overview of the submission process, how to get started, and who to go to for help.
Experienced Submitter with Data Quality Issues: I submitted the RSR last year, but I had some issues with data quality. I don’t know where to find my Completeness Report or how to look at it to find the items that could be improved. I’d also like some tips on how to analyze my data all year long, so there are no surprises upon upload.
IT Staff Member: I’m the IT person responsible for creating the RSR client-level data file. I’d like to know my options for creating this file and its technical specifications, including what goes into the encrypted Unique Client Identifier (eUCI).
Start Here! Get an overview of the RSR and its main components
This video introduces the three reports within the RSR and key data elements. 6 minutes
This video introduces the Ryan White Program. It describes the different relationships between grant recipients and providers and who reports what in the RSR. 8 minutes
This detailed guide describes how to submit the RSR, data element definitions, and who reports what. 65 pages
Ryan White providers must report data on all clients who received services eligible for Ryan White funding, regardless of the actual funding source used to pay for those services. 2 pages
Learn how the data reporting change from funded scope to eligible scope will affect your RSR submission and get your remaining eligible scope questions answered. 33 slides
Learn more about the Grantee Report
This presentation introduces grant recipients and subrecipients to the EHBs and includes topics such as system registration, navigation, and general functions within EHBs. 38 slides
This session provided step-by-step instructions for completing the RSR Grantee Report, including modifying contracts using the GCMS. Grantees obtained an understanding of the RSR workflow process. 41 slides
Learn more about the Client-Level Data File
Matrix outline of Ryan White eligible services, and data elements to be reported for each. 3 pages
This video presents software options for creating a valid client-level data file in the required XML format. 10 minutes
This RSR in Focus document presents software options for creating a valid client-level data file. 4 pages
This video presents the difference between data quality and program quality and why data quality matters. 8 minutes
This RSR in Focus document presents tips for analyzing your RSR data quality. 2 pages
In this webinar, presenters review the Check Your XML Feature tool available to grant recipients that allows them to check client-level data quality prior to submission. 47 slides
This document provides a summary of the RSR validation checks, including detail on what triggers an Error, Warning, or Alert during the data validation process. 2 pages
This document provides information on the data validations for each data element, including the types of notifications you could receive in the data upload process, a description of the notifications, HAB’s approval status of the validation notification, and the rationale for it. 21 pages
This webinar is specifically for anyone new to the RSR, or for those that need a refresher. Included are key steps to help ensure people are reporting high-quality data in the RSR. 44 minutes
RSR Data Completeness Rates: 2010-2017
TRAX is an Excel template that is pre-populated with drop down menus and conditional formatting to help you validate your data prior to importing it into TRAX.
This video presents software options for creating a valid client-level data file in the required xml format. 10 minutes
Software Options for Creating the Client-Level Data File
The download package contains the Data Dictionary and XML Schema.
TRAX helps providers create the RSR client-level data file. You import files with your client-level data in a specific format into TRAX, and TRAX generates the compliant XML file.
This package contains the User Manual, Sample Input Files, Chex, and the RSR Crosswalk.
This webinar provided an introduction to TRAX and an opportunity for grant recipients to review the process of using this modified tool for creating the RSR client-level xml data file. 32 slides
The eUCI and You
Client De-Duplication: How to Avoid Validation Errors
RSR Merge Rules
The RSR Crosswalk is a table in which you list the variables and values in your EHR that correspond to RSR data elements. 10 pages