Planning CHATT Webinars

Upcoming Webinar

Positive Intentions: Effective Communication and Relationship-Building Strategies for PC/PBs

Wednesday, June 9th | 3:00 - 4:30 PM ET

Planning CHATT’s June 9th webinar will focus on strategies PC/PBs can use to reconcile various viewpoints when conducting PC/PB business to meet the needs of Ryan White HIV/AIDS (RWHAP) consumers. Register here.

Past Webinars

One Year Later: Lessons Learned from the COVID-19 Public Health Emergency

This webinar (March 10, 2021) reflected on Planning Councils/Planning Bodies’ (PC/PBs) challenges and successes with meeting legislative requirements a year into the COVID-19 public health emergency.

New York and Dallas EMA representatives detailed their experiences adapting to the changing environment and discussed practices and policies developed to address emerging challenges. Lastly, presenters provided strategies for addressing loss and grief due to the unexpected passing of PC/PB members. View archived webinar materials.

Let’s Work: Developing Work Plans for Part A Planning Councils/Planning Bodies

This webinar (January 27, 2021) provided an overview of work plan development, implementation, and maintenance strategies. Presenters shared adaptations made to their work plans in response to the COVID-19 pandemic. Presenters also shared examples of effective work plans. View archived webinar materials.

Setting the Standard: A Comprehensive Overview of Service Standards for Part A Planning Councils/Planning Bodies

This webinar (November 4, 2020) provided an overview of service standards and strategies for developing, reviewing, and updating service standards. Presenters from St. Louis TGA and Los Angeles EMA shared resources to support these efforts. The webinar also provided suggestions for how to conduct these activities during the COVID-19 public health emergency. View archived webinar materials.

Elevating Consumer Voices

Although all planning councils/planning bodies (PC/PB) have consumer members, the extent to which their voice is given equal weight to other membership categories varies. This webinar focused on the importance of building consumer leadership skills and provided strategies and best practices to help ensure and amplify consumer input into PC/PB activities. The webinar featured presenters from the Atlanta and San Francisco EMAs sharing their strategies for engaging and elevating consumers’ voices. Presenters discussed training approaches to build consumers’ capacity to participate in and lead PC/PB activities. View archived webinar materials.

Making Room at the Table: Recruiting, Retaining, and Engaging Youth and Young Adults

The membership of Planning Council and Planning Bodies are intended to be reflective of the people affected by HIV in their community. This webinar focused on improving reflectiveness and representation by working to build up youth and young adult involvement in PC/PBs. Attendees strengthened their understanding of the value of a multi-generational PC/PB and identified strategies to recruit, retain, and meaningfully engage youth and young adults in PC/PB activities. The webinar included strategies that can be used to build multi-generational harmony in PC/PB operations. View archived webinar materials.

Using Data for Decision Making: Part 1

This is the first webinar (May 23, 2019) in a two-part series on Using Data for Decision Making. Both webinars presented strategies that planning councils/planning bodies (PC/PBs) can use to gather, analyze, and incorporate data into their RWHAP HIV planning activities. The first webinar focused on introducing data types, sources, terminology, and strategies for PC/PB members to analyze the comprehensiveness and quality of data. View archived webinar materials.

Using Data for Decision Making: Part 2

This is the second webinar (May 30, 2019) in a two-part series on Using Data for Decision Making. This webinar discussed how data can be used to carry out PC/PB legislative responsibilities and offer perspectives from PC/PB members on how to balance the roles of advocate and planner. Presenters introduced methods to creatively present data in accessible formats. View archived webinar materials.

Setting the Foundation for a Good Relationship between PC/PB and RWHAP Recipient

The webinar (April 16, 2019) helped PC/PBs and RWHAP recipients identify points of tension and select appropriate approaches to manage and work through those points of tension. The webinar also explored how “positive tension” can be beneficial and present strategies to respond to tension in a constructive manner. Presenters from Los Angeles EMA and Memphis TGA shared real-life examples of pressure points and successful management of tension that have enabled them to build positive working relationships between the PC/PB and the Recipient. View archived webinar materials.

Recruitment and Retention of New Members

This webinar (January 16, 2019) focused on strategies to improve recruitment and retention of new PC/PB members. Speakers provided insights into the legislatively required membership categories, presented a recommended process for bringing on new members, and shared best and promising practices such as establishing consumer trust and effective, ongoing orientation throughout the year. Members of the Detroit EMA and Bergen-Passaic TGA PC/PBs discussed their general approaches to recruitment and retention of new members, challenges they have faced, and their most effective strategies to overcome challenges and build a strong, effective PC/PB. View archived webinar materials.

Priority Setting and Resource Allocation

This webinar (July 17, 2018) focused on the priority setting and resource allocation (PSRA) process that Ryan White HIV/AIDS Program (RWHAP) Part A planning councils/planning bodies need to engage in every year. Presenters bean with an overview of priority setting and resource allocation, with particular attention to the legislative requirements for allocation of funds. Presenters then explained the steps involved in PSRA, and discussed key factors planning councils/planning bodies should consider when making PSRA decisions. View archived webinar materials.

Conducting RWHAP Part A Planning Council/Planning Body Needs Assessments

This webinar (May 8, 2018), Conducting RWHAP Part A Planning Council/Planning Body Needs Assessments focused on the needs assessment process that Ryan White HIV/AIDS Program (RWHAP) Part A planning councils/planning bodies need to engage in every year. Presenters discussed the timing and importance of regularly collecting needs assessment data, and provided an overview of the data collection process. Presenters also provided a case study on consumer leadership of the needs assessment process.
View archived webinar materials.

Building Strong Planning Councils/Planning Bodies Part II: Tools and Strategies for Building and Maintaining Strong Relationships

This webinar (February 28, 2018) focused on the relationships between planning councils/planning bodies and other essential programs including, the RWHAP Part A recipient, Chief Executive Officer’s Board/Supervisory Office, Administrative Agency, community members living with HIV, providers of RWHAP Part A services, and HRSA HAB. Presenters shared strategies to strengthen coordination and communication between these entities and improve the community’s capacity to provide high-quality services to PLWH. Presenters described ideal relationships between these entities, helped organizations identify pressure points and causes of conflict, and provided an overview of strategies to navigate group dynamics to overcome conflicts and challenges. Presenters also shared resources to support effective collaboration.
View archived webinar materials.

Building Strong Planning Councils/Planning Bodies Part I: Roles and Responsibilities

This webinar (February 21, 2018) focused on the duties and roles of PC/PB membership, planning council support staff, and RWHAP Part A Recipient. Presenters shared strategies to help all parties understand and operate within the boundaries and limitations of their roles and responsibilities, with an emphasis on effective communication as a strategy for successful collaboration between entities.
View archived webinar materials.