Instruction manual for the AIDS Drug Assistance Program (ADAP) client level data reporting system called the ADAP Data Report (ADR).
ADAP Data Report (ADR)
The ADAP Data Report (ADR) is an annual reporting requirement for AIDS Drug Assistance Programs (ADAPs) to provide client-level data on individuals served, services being delivered, and costs associated with these services. Data are used to monitor client health outcomes, monitor ADAP activities in relation to HIV needs across the U.S. and track progress in relation to national HIV/AIDS goals. The ADR's two components are the: Grantee Report (basic information about recipient characteristics and policies) and Client Report (or client-level data).
- See the HRSA HAB Website for additional information.
- Visit the ADR Forum to share your experiences and learn from your peers.
- See the ADR submission timeline.
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Guidelines and Manuals
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HRSA HIV/AIDS Bureau (HAB)January 2019
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Data and Reporting TA TeamNovember 2018
The ADR XML Schema Implementation Guide, formerly called the ADR Data Dictionary, provides reference information for grantees on the allowable structure, sequence, values, and format of ADR client-level data XML files.
Webinars and Training
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Data and Reporting TA TeamJuly 2019
Feedback session for ADAPs on what worked and what was challenging in the 2018 ADR submission process.
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Data and Reporting TA TeamJuly 2019
This series of brief videos covers many of the fundamental concepts behind the ADAP Data Rep
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Data and Reporting TA TeamApril 2019
Review of the process for completing the ADAP Data Grant Report (ADR) and uploading the client-level data file.
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Data and Reporting TA TeamFebruary 2019
Summary of ADR data quality in 2017 and improvements for 2018.
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Data and Reporting TA TeamFebruary 2019
Explanation of various ADR Web System features to check data prior to submission.
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Data and Reporting TA TeamApril 2018
Review of Louisiana’s approach of using data to inform program activities, evaluate program impact, and submit a complete and accurate ADR.
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Data and Reporting TA TeamMay 2017
Explanation of how to map data from multiple data sources in preparation for creating an compliant XML file.
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Data and Reporting TA TeamMarch 2016
Basics of creating an XML file for the ADR with TRAX, (formerly Rx-REX), and review of common issues that may arise as grant recipients prepare their client-level data files.
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Data and Reporting TA TeamApril 2015
Review of medication reporting requirements in the ADR and tools available to support reporting, including the Multum database.
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Data and Reporting TA TeamFebruary 2013HRSA/HAB staff training on the ADR: its purpose, data collected, reporting process, plans for adoption, program staff expectations, and where to find help.
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Data and Reporting TA TeamNovember 2012
This webcast presented information on client enrollment and certification data elements, and recertification requirements.
Tools and Job Aids
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Data and Reporting TA TeamMarch 2019
TRAX for the ADR (formally known as Rx-REX) helps ADAPs create the ADR client-level data file. You import files with your client-level data in a specific format into TRAX, and TRAX generates the compliant XML file.
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Data and Reporting TA TeamDecember 2018
Information on the data validations for each data element, including the types of notifications you could receive in the data upload process, a description of the notifications, HAB’s approval status of the validation notification, and the rationale for it.
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Data and Reporting TA TeamNovember 2018
Explanation of how the ADR handles merger of client-level data XML files for data elements in the Electronic Handbooks (EHB) system.
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HRSA HIV/AIDS Bureau (HAB)November 2018
This download package includes the eUCI Application and User Guide, the ADR Client Data Dictionary, and the ADR Client XML Schema Definition Files.
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Data and Reporting TA TeamOctober 2017
Table for use by providers in creating their Ryan White Services Reports (RSRs) from their electronic health records (EHR)--specifically, to crosswalk EHR and RSR data elements.
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Data and Reporting TA TeamApril 2017
Four data management systems generate the ADAP Data Report (ADR). These systems also have internal validations and reports that allow ADAPs to check the quality and completeness of the ADR data before upload.
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Data and Reporting TA TeamMarch 2016
The majority of ADAPs use electronic health record (EHR) systems to capture client demographic, health, and service data. HAB encourages ADAPs to use their underlying EHR data to create the ADR.
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HRSA HIV/AIDS Bureau (HAB), Data and Reporting TA TeamDecember 2014
This user guide explains how the eUCI is constructed, how to generate it using the eUCI application if using a data system that does not generate it automatically, and steps for developers who want to generate eUCIs within their data systems. Systems that generate eUCIs automatically are listed.
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Data and Reporting TA TeamJuly 2013
Description of tools available for ADAPs to report client medications, including how to get the d-codes you need.
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Data and Reporting TA TeamApril 2013Request form for custom reports from the Multum Drug Database.
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HRSA HIV/AIDS Bureau (HAB)February 2013
The ADR client xml schema definition files are available as part of the ADR download package on the HRSA HIV/AIDS Bureau website.
Reports and Best Practices
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Data and Reporting TA TeamMarch 2019
These charts show improvements in completeness of data reported by Ryan White ADAP grantees from 2012 to 2017. ADAPs are submitting more complete demographic data over time.
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Data and Reporting TA TeamDecember 2018
Technical assistance and training available to Ryan White grantees for the ADAP Data Report.
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Data and Reporting TA TeamJuly 2017
Strategies to make ADR data more accurate and useful in reflecting your ADAP program.
Websites
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HRSA HIV/AIDS Bureau (HAB)April 2019
HRSA/HAB administers the Ryan White HIV/AIDS Program, the largest Federal program focused exclusively on HIV/AIDS care.
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HRSAAugust 2018
The HRSA Electronic Handbooks (EHB) is the online portal for grantees of record to report on deliverables identified in their grant award.