Instruction manual for the AIDS Drug Assistance Program (ADAP) client level data reporting system called the ADAP Data Report (ADR).
The ADAP Data Report (ADR) is an annual reporting requirement for AIDS Drug Assistance Programs (ADAPs) to provide client-level data on individuals served, services being delivered, and costs associated with these services. Data are used to monitor client health outcomes, monitor ADAP activities in relation to HIV needs across the U.S. and track progress in relation to national HIV/AIDS goals. The ADR's two components are the: Grantee Report (basic information about recipient characteristics and policies) and Client Report (or client-level data).
- See the HRSA HAB Website for additional information.
- Visit the ADR Forum to share your experiences and learn from your peers.
- See the ADR submission timeline.
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Guidelines and Manuals
- HRSA HIV/AIDS Bureau (HAB)
Webinars and Training
- Data Integration, Systems and Quality (DISQ) Team
Feedback session for ADAPs to discuss the 2019 ADR submission process and provide feedback on ways to improve technical support.
- Data Integration, Systems and Quality (DISQ) Team
Review of the process for completing the ADAP Data Report (ADR) and how to upload the client-level data file.
- Data Integration, Systems and Quality (DISQ) Team
Summary of ADR data quality in 2018 and improvements for 2019.
- Data Integration, Systems and Quality (DISQ) Team
Explanation of how to use ADR Web System tools to check ADR data quality prior to submission.
- Data Integration, Systems and Quality (DISQ) TeamReview of the fundamental concepts behind the ADAP Data Report (ADR), for new and experienced grant recipients.
- Data Integration, Systems and Quality (DISQ) Team
Review of the process for completing the ADAP Data Grant Report (ADR) and uploading the client-level data file.
- Data Integration, Systems and Quality (DISQ) Team
Review of Louisiana’s approach of using data to inform program activities, evaluate program impact, and submit a complete and accurate ADR.
- Data Integration, Systems and Quality (DISQ) Team
Explanation of how to map data from multiple data sources in preparation for creating an compliant XML file.
- Data Integration, Systems and Quality (DISQ) Team
The basics of creating an XML file for the ADR with TRAX.
- Data Integration, Systems and Quality (DISQ) Team
HRSA/HAB staff training on the ADR.
- Data Integration, Systems and Quality (DISQ) Team
This webcast presented information on client enrollment and certification data elements, and recertification requirements.
Tools and Job Aids
- Data Integration, Systems and Quality (DISQ) Team
Four data management systems generate the ADAP Data Report (ADR). These systems also have internal validations and reports that allow ADAPs to check the quality and completeness of the ADR data before upload.
- Ryan White Data SupportOverview of new questions, deleted questions, and modified questions for the 2021 AIDS Drug Assistance Report.
- HRSA HIV/AIDS Bureau (HAB)
This download package includes the eUCI Application and User Guide, the ADR Client Data Dictionary, and the ADR Client XML Schema Definition Files.
- Data Integration, Systems and Quality (DISQ) Team
TRAX for the ADR (formally known as Rx-REX) helps ADAPs create the ADR client-level data file. You import files with your client-level data in a specific format into TRAX, and TRAX generates the compliant XML file.
- Data Integration, Systems and Quality (DISQ) Team
Information on the data validations for each data element, including the types of notifications you could receive in the data upload process, a description of the notifications, HAB’s approval status of the validation notification, and the rationale for it.
- Data Integration, Systems and Quality (DISQ) Team
Explanation of how the ADR handles the merger of client-level data XML files for data elements in the Electronic Handbooks (EHB) system.
- Data Integration, Systems and Quality (DISQ) TeamTable for use by ADAPs to list variables and values in their electronic health record (EHR) systems used to capture ADR client demographic, health, and service data.
- HRSA HIV/AIDS Bureau (HAB), Data Integration, Systems and Quality (DISQ) Team
This user guide explains how the eUCI is constructed, how to generate it using the eUCI application if using a data system that does not generate it automatically, and steps for developers who want to generate eUCIs within their data systems. Systems that generate eUCIs automatically are listed.
- Data Integration, Systems and Quality (DISQ) Team
Description of tools available for ADAPs to report client medications, including how to get the d-codes you need.
- Data Integration, Systems and Quality (DISQ) TeamRequest form for custom reports from the Multum Drug Database.
- HRSA HIV/AIDS Bureau (HAB)
The ADR client xml schema definition files are available as part of the ADR download package on the HRSA HIV/AIDS Bureau website.
Reports and Best Practices
- Data Integration, Systems and Quality (DISQ) Team
Technical assistance and training available to Ryan White grantees for the ADAP Data Report.
- Data Integration, Systems and Quality (DISQ) Team
These charts show improvements in completeness of data reported by Ryan White ADAP grantees from 2012 to 2018. ADAPs are submitting more complete demographic data over time.
- Data Integration, Systems and Quality (DISQ) Team
Strategies to make ADR data more accurate and useful in reflecting your ADAP program.
Websites
- HRSA HIV/AIDS Bureau (HAB)
Federal agency that administers the Ryan White HIV/AIDS Program (RWHAP) and the Global HIV/AIDS Program and plays a critical role in helping diagnose, treat, prevent, and respond as part of the "Ending the HIV Epidemic: A Plan for America" initiative.
- HRSA
Online portal for grantees of record to report on deliverables identified in their grant award.