Instruction manual for the AIDS Drug Assistance Program (ADAP) client level data reporting system called the ADAP Data Report (ADR).
The ADAP Data Report (ADR) is an annual reporting requirement for AIDS Drug Assistance Programs (ADAPs) to provide client-level data on individuals served, services being delivered, and costs associated with these services. Data are used to monitor client health outcomes, monitor ADAP activities in relation to HIV needs across the U.S. and track progress in relation to national HIV/AIDS goals. The ADR's two components are the: Grantee Report (basic information about recipient characteristics and policies) and Client Report (or client-level data).
- See the HRSA HAB Website for additional information, including the latest RWHAP data reports and slide decks.
- Visit the ADR Forum to share your experiences and learn from your peers.
- See the ADR submission timeline.
Resources 29
Guidelines and Manuals
- HRSA HIV/AIDS Bureau (HAB)
- Data Integration, Systems and Quality (DISQ) TeamDescription of how 2017 change in gender fields in ADR affects data systems that create the ADR.
Webinars and Training
- Data Integration, Systems and Quality (DISQ) Team
This webinar will address the 2022 ADR and the strategies for implementing them. Subjects will include new Recipient Report questions, the transition from d-codes to NDCs and the inclusion of all medications in the "Medications Dispensed" section.
- Data Integration, Systems and Quality (DISQ) Team
Do you use CAREWare for your ADAP data management and ADAP Data Report (ADR)? As you may know, the CAREWare ADAP domain has been minimally updated since it was first released.
- Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
This session will provide ADAPs an opportunity to discuss what worked and what was challenging in the 2021 ADR submission process. Participants will have the opportunity to give feedback on how to improve technical assistance support.
- Data Integration, Systems and Quality (DISQ) Team, Ryan White Data SupportSummary of ADR data quality in 2019 and improvements for 2020.
- Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
Review of the process for completing the ADAP Data Report (ADR) and how to upload the client-level data file.
- HRSA HIV/AIDS Bureau (HAB)
This webinar reviews CAREWare and ADR reporting. topics such as 2021 ADR Changes, ADR Eligible Clients, CAREWare updates and a live demo of running ADR reports and generating the XML File.
- Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
Explanation of how to use ADR Web System tools to check ADR data quality prior to submission.
- Data Integration, Systems and Quality (DISQ) TeamReview of the fundamental concepts behind the ADAP Data Report (ADR), for new and experienced grant recipients.
- Data Integration, Systems and Quality (DISQ) Team
Review of the process for completing the ADAP Data Grant Report (ADR) and uploading the client-level data file.
- Data Integration, Systems and Quality (DISQ) Team
Review of Louisiana’s approach of using data to inform program activities, evaluate program impact, and submit a complete and accurate ADR.
- Data Integration, Systems and Quality (DISQ) Team
Explanation of how to map data from multiple data sources in preparation for creating an compliant XML file.
- Data Integration, Systems and Quality (DISQ) Team
The basics of creating an XML file for the ADR with TRAX.
- Data Integration, Systems and Quality (DISQ) Team
HRSA/HAB staff training on the ADR.
Tools and Job Aids
- Data Integration, Systems and Quality (DISQ) TeamTable for use by ADAPs to list variables and values in their electronic health record (EHR) systems used to capture ADR client demographic, health, and service data.
- Data Integration, Systems and Quality (DISQ) Team
Explanation of how the ADR handles the merger of client-level data XML files for data elements in the Electronic Handbooks (EHB) system.
- Data Integration, Systems and Quality (DISQ) TeamThe timeline, activities and key steps that recipients need to take to prepare and submit the ADAP Data Report (ADR)
- Data Integration, Systems and Quality (DISQ) Team
Information on the data validations for each data element, including the types of notifications you could receive in the data upload process, a description of the notifications, HAB’s approval status of the validation notification, and the rationale for it.
- HRSA HIV/AIDS Bureau (HAB)
This download package includes the eUCI Application and User Guide, the ADR Client Data Dictionary, and the ADR Client XML Schema Definition Files.
- Data Integration, Systems and Quality (DISQ) Team
TRAX for the ADR helps ADAPs create the ADR client-level data file. You import files with your client-level data in a specific format into TRAX, and TRAX generates the compliant XML file.
- HRSA HIV/AIDS Bureau (HAB), Data Integration, Systems and Quality (DISQ) Team
This user guide explains how the eUCI is constructed, how to generate it using the eUCI application if using a data system that does not generate it automatically, and steps for developers who want to generate eUCIs within their data systems. Systems that generate eUCIs automatically are listed.
- Data Integration, Systems and Quality (DISQ) Team
Four data management systems generate the ADAP Data Report (ADR). These systems also have internal validations and reports that allow ADAPs to check the quality and completeness of the ADR data before upload.
- HRSA HIV/AIDS Bureau (HAB)
The ADR client xml schema definition files are available as part of the ADR download package on the HRSA HIV/AIDS Bureau website.
Reports and Best Practices
- Data Integration, Systems and Quality (DISQ) Team
Technical assistance and training available to Ryan White grantees for the ADAP Data Report.
- Data Integration, Systems and Quality (DISQ) TeamThese charts show changes in completeness of data reported by Ryan White ADAP grantees from 2013 to 2020.
- Data Integration, Systems and Quality (DISQ) Team
Strategies to make ADR data more accurate and useful in reflecting your ADAP program.
Websites
- HRSA HIV/AIDS Bureau (HAB)
Federal agency that administers the Ryan White HIV/AIDS Program (RWHAP), which helps low-income people with HIV receive care.
- HRSA
Online portal for grantees of record to report on deliverables identified in their grant award.