Instruction manual on how all EHE recipients can access, complete, and submit the EHE Allocations and Expenditure Reports.
Ryan White HIV/AIDS Program recipients and subrecipients are responsible for ensuring that funds are spent wisely. Fiscal management systems help agencies comply with legislative, policy, and grants management requirements and manage program income, expenses, and third party contracting and reimbursement.
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Guidelines and Manuals
- Ryan White Data Support
- RWHAP Data SupportInstruction manual on how all Ryan White HIV/AIDS Program Part C recipients can access, complete, and submit the Part C Allocations and Expenditure Reports.
- RWHAP Data SupportInstruction manual on how all Ryan White HIV/AIDS Program (RWHAP) Part B recipients can access, complete, and submit the Part B Program Terms Report/Allocations and Expenditure Reports.
- Ryan White Data Support
Manual on the GCMS data-storage system for RWHAP recipients to enter and maintain their agency’s RWHA contracts.
- HRSA HIV/AIDS Bureau (HAB)
Resources to assist Ryan White HIV/AIDS Program (RWHAP) recipients in administering their grants.
- Ryan White Data SupportInstructions on how all RWHAP Part A recipients can access, complete, and submit the Part A Program Terms Report/Allocations and Expenditure Reports.
- Ryan White Data SupportExplanation of how to access the RWHAP CARES Act Expenditures Report via the Electronic Handbooks and instructions on CARES Act Expenditures Reporting Requirements for Parts A, B, C, and D.
- HRSA HIV/AIDS Bureau (HAB)
Collection of Ryan White HIV/AIDS Program Part A and Part B Monitoring Standards (fiscal, program, universal) and FAQs.
Webinars and Training
- Ryan White Data Support
Review of how to use the Grantee Contract Management System (GCMS).
- Ryan White Data Support
This webinar reviewed how to access the Program Terms Report (PTR)/Allocations Report. Also addressed were the steps a Project Officer should take in reviewing PTRs and the submission timeline.
- HRSA HIV/AIDS Bureau (HAB)
Webinars on HRSA HIV/AIDS Bureau (HAB) policy notices and program letters for Ryan White HIV/AIDS Program recipients.
- Primary Care Development Corporation (PCDC)
Strategies for AIDS Service Organizations (ASOs) and Community Based Organizations (CBOs) to respond to changes in the health care delivery and financing environment.
- Primary Care Development Corporation (PCDC)
Learning module series on billing for Ryan White-funded Community Based Organizations (CBOs) and AIDS Services Organization (ASOs).
Tools and Job Aids
- Center for Innovation and EngagementExcel calculator to facilitate cost comparisons and selection of interventions of interest based on available resources. Disponible en Español.
- CRE TA Center
Tips for Ryan White HIV/AIDS Program recipients and sub-recipients on ways to improve contracting and billing processes.
- CRE TA Center
Tool for conducting a cost analysis (determining the unit/average cost of a service) for purposes of billing and securing reimbursement for services provided.
- HRSA HIV/AIDS Bureau (HAB)Guide developed in 1992 to help Ryan White CARE Act agencies estimate the average unit cost of services.
Reports and Best Practices
- NASTADStrategies for RWHAP Part B and ADAP recipients to optimize the use of ADAP rebate funds in order to improve the overall effectiveness and reach of HIV services.
- Boston University School of Public Health
Lessons learned on developing oral health services for people with HIV, based on experiences of a SPNS national research and evaluation demonstration project.