Ryan White Services Report (RSR)

The Ryan White HIV/AIDS Program Services Report (RSR) is the HRSA HIV/AIDS Bureau's client-level data reporting system. All (Parts A through F) funded recipients (grantees) and sub-recipients (providers) must submit an RSR data report each year via the online system. 

Are you new to the RSR? Review the RSR Roadmap to get up to speed and access the RSR timeline.

Resources 46

Guidelines and Manuals

Webinars and Training

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    This webcast provides an introduction to TRAX.
  • Data Integration, Systems and Quality (DISQ) Team

    Office Hours,” a technical assistance platform that allows Ryan White HIV/AIDS Program (RWHAP) recipient and provider staff to talk with their peers in an informal setting about specific technical challenges and solutions.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    This webinar will feature step-by-step instructions for completing the RSR Recipient Report, including modifying contracts using the GCMS.
  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    In this webinar, the DISQ Team will showcase the Check Your XML Feature, a tool you can use to check client-level data quality prior to submission.
  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    Introduction to the Electronic Handbooks (EHBs) to RECIPIENTS of funding from the Ryan White HIV/AIDS Program.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    This webinar addresses the 2022 RSR changes and the strategies for implementing them. Subjects include the new RSR Provider Report data elements, eligible services reporting, and more.
  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    Overview of the RSR terminology and the three components of the RSR and 2022 RSR deadlines.
  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    This webinar will be a feedback session for Ryan White HIV/AIDS Program (RWHAP) recipients to discuss challenges or issues experienced during the 2021 RSR submission process. Technical assistance contractors will be on hand to address questions and concerns.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    Demonstration of reports available in the RSR Web System at upload to help agencies assess their data quality and understand where they are in the reporting process.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    Step-by-Step instructions on how to complete the RSR Provider Report.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    DISQ will provide an overview of the different tools available to create the client-level data file, including RSR-Ready Systems and TRAX.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    This webinar is for those who are new to the Ryan White Services Report (RSR) or for those needing a refresher. DISQ will review key steps to ensure users are reporting high-quality data in the RSR.

  • Data Integration, Systems and Quality (DISQ) Team

    In this webinar, the DISQ Team will share findings from RSR outreach activities and highlight specific data quality issues that were identified. The goal of this webinar is to help recipients and providers identify and address potential data quality issues for the 2021 RSR submission.

  • Data Integration, Systems and Quality (DISQ) Team

    Answers to questions about the RSR--newbies, experienced submitters with data quality issues, or IT staff members responsible for creating the RSR client-level data file.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    Feedback session for RWHAP recipients on the challenges, and issues, experienced during the 2019 RSR submission process.
  • Data Integration, Systems and Quality (DISQ) Team

    Review of 2019 changes to the Ryan White Services Report (RSR) and strategies for implementing them.

  • HRSA HIV/AIDS Bureau (HAB)

    Overview of changes to the 2019 Ryan White HIV/AIDS Program Services Report (RSR) for RWHAP recipients, subrecipients, and staff of HRSA's HIV/AIDS Bureau.

  • Data Integration, Systems and Quality (DISQ) Team

    Discussion of how to integrate CAREWare with Epic and other electronic health record (EHR) systems.

  • Data Integration, Systems and Quality (DISQ) Team

    Overview of responsibilities of RWHAP recipients regarding data security, examples of effective data management strategies to protect Personal Health Information (PHI), and a review of HIPAA regulations.

  • Data Integration, Systems and Quality (DISQ) Team

    Overview of the different tools available for creating the client-level data file, including RSR-Ready Systems and TRAX.

  • Data Integration, Systems and Quality (DISQ) Team

    This series of videos covers the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.

  • HRSA HIV/AIDS Bureau (HAB)

    In-depth look at the client-level data collected in the RSR.

Tools and Job Aids

Reports and Best Practices

  • HRSA HIV/AIDS Bureau (HAB)

    Key dates for the RSR Recipient and Provider reports for the 2022 reporting period (January 1, 2022 through December 31, 2022). 

  • Data Integration, Systems and Quality (DISQ) Team

    These charts show improvements in completeness of data reported by Ryan White grantees from 2011 to 2021, measured by known rates for client demographics and clinical information.

Websites

  • HRSA HIV/AIDS Bureau (HAB)

    Federal agency that administers the Ryan White HIV/AIDS Program (RWHAP), which helps low-income people with HIV receive care.

  • HRSA

    Online portal for grantees of record to report on deliverables identified in their grant award.

Technical Assistance

Upcoming Events