When submitting more than one client level data file in RSR reporting, files merge into the Electronic Handbooks (EHB) system. This
Ryan White Services Report (RSR)
The Ryan White HIV/AIDS Program Services Report (RSR) is the HRSA HIV/AIDS Bureau's client-level data reporting system. All (Parts A through F) funded recipients (grantees) and sub-recipients (providers) must submit an RSR data report each year via the online system.
Are you new to the RSR? Review the RSR Roadmap to get up to speed and access the RSR timeline. You can also visit the RSR Forum to share your experiences and learn from your peers.
Subtopics
Resources 43
Guidelines and Manuals
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HRSA HIV/AIDS Bureau (HAB)February 2020
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Data and Reporting TA TeamNovember 2019
Tools to walk users through some common functions associated with preparing and submitting the RSR.
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HRSA HIV/AIDS Bureau (HAB)September 2019
Explanation of reporting requirements, definitions of required data, and instructions about how to report in the RSR.
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HRSA HIV/AIDS Bureau (HAB)May 2019
Instructions on how all Ryan White HIV/AIDS Program recipients can access, complete, and submit the Program Terms Report/Allocations Report.
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HRSA HIV/AIDS Bureau (HAB)April 2019
Summary of changes to the Client, Recipient and Provider RSR data collection instruments and services reported in the RSR Client Report.
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HRSA HIV/AIDS Bureau (HAB)May 2018
Tool within the RSR portal that allows recipients to enter aggregate data on the HRSA HAB Performance Measures.
Webinars and Training
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Data and Reporting TA TeamJune 2020
This was a feedback session webinar for Ryan White HIV/AIDS Program (RWHAP) recipients. There was a discussion on the challenges, and issues, experienced during the 2019 RSR submission process. Technical assistance contractors were on hand to address questions and concerns.
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Data and Reporting TA TeamMarch 2020
Demonstration of reports available in the RSR Web System at upload to help agencies assess their data quality and understand where they are in the reporting process.
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Data and Reporting TA TeamFebruary 2020
Answers to questions about the RSR--newbies, experienced submitters with data quality issues, or IT staff members responsible for creating the RSR client-level data file.
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Data and Reporting TA TeamFebruary 2020
Step-by-step instructions on how to complete the 2019 RSR Provider Report.
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Data and Reporting TA TeamJanuary 2020
The Data and Reporting Team (DART) provided an overview of the different tools available to create the client-level data file. This included RSR-Ready Systems and TRAX.
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Data and Reporting TA TeamDecember 2019
Introduction to TRAX and a review of the process of how to use this modified tool for creating the RSR client-level XML data file.
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Data and Reporting TA TeamDecember 2019
Step-by-step instructions for completing the RSR Recipient Report.
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Data and Reporting TA TeamNovember 2019
Summary of the RSR 2018 data and highlights to help agencies ensure that their data are complete and accurately reflect the care being provided.
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Data and Reporting TA TeamNovember 2019
Review of the Check Your XML Feature for use in checking the quality of client level data prior to submission.
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Data and Reporting TA TeamOctober 2019
Introduction to the EHBs for recipients, including how to register and access the RSR from the EHB.
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Data and Reporting TA TeamOctober 2019
Review of 2019 changes to the Ryan White Services Report (RSR) and strategies for implementing them.
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Data and Reporting TA TeamSeptember 2019
Overview of the Ryan White Services Report (RSR) terminology and the three components of the RSR.
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HRSA HIV/AIDS Bureau (HAB)May 2019
Overview of changes to the 2019 Ryan White HIV/AIDS Program Services Report (RSR) for RWHAP recipients, subrecipients, and staff of HRSA's HIV/AIDS Bureau.
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Data and Reporting TA TeamMarch 2019
Demonstration of reports available in the RSR Web System at upload for use in checking and improving data quality for the 2018 RSR submission.
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Data and Reporting TA TeamJanuary 2018
Discussion of key data from the 2016 RSR. Also a review of the new upload and completeness report. As well as changes to the validations for reporting in 2017.
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HRSA HIV/AIDS Bureau (HAB)May 2017
Review of proposed RSR variable changes for the 2017 RSR data collection.
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Data and Reporting TA TeamSeptember 2016
Examples of grant recipients use their RSR data, including demonstrating the importance of the Ryan White HIV/AIDS Program to local stakeholders; identifying possible program qualities issues, identifying disparities in care and monitoring health outcomes.
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Data and Reporting TA TeamMarch 2016
Discussion of how to integrate CAREWare with Epic and other electronic health record (EHR) systems.
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Data and Reporting TA TeamJuly 2015
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Data and Reporting TA TeamMay 2015
This webinar addressed the updated 2015 RSR “eligible scope” requirements. How this shift in reporting impacted systems that created the RSR were reviewed.
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Data and Reporting TA TeamFebruary 2015
Overview of responsibilities of RWHAP recipients regarding data security, examples of effective data management strategies to protect Personal Health Information (PHI), and a review of HIPAA regulations.
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Data and Reporting TA TeamJanuary 2015
Overview of the 2015 data reporting change from funded scope to eligible scope and how that will impact the RSR.
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Data and Reporting TA TeamJanuary 2015
Overview of the different tools available for creating the client-level data file, including RSR-Ready Systems and TRAX.
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Data and Reporting TA TeamSeptember 2014
This series of videos covers the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.
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HRSA HIV/AIDS Bureau (HAB)September 2013
In-depth look at the client-level data collected in the RSR.
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HRSA HIV/AIDS Bureau (HAB)January 2010
Training modules to build the data skills of Ryan White HIV/AIDS Program (RWHAP) recipients and subrecipients, including collection, use and data sharing.
- Collection
- Use
- Data Sharing
Tools and Job Aids
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Data and Reporting TA TeamJune 2020
Table presenting various software systems that are RSR-Ready build.
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Data and Reporting TA TeamMarch 2020
This brochure provides technical assistance and training available to Ryan White agencies. The subjects addressed are related to the client-level data system called the Ryan White Services (RSR) Report.
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Data and Reporting TA TeamFebruary 2020
The RSR Provider Roles and Responsibilities document details the timeline. Activities and key steps that providers need to take to prepare and submit the RSR Provider Report. TargetHIV training and TA resource links are provided for each activity.
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Data and Reporting TA TeamFebruary 2020
This is the RSR Recipient Roles and Responsibilities document. It details the timeline, activities and key steps that recipients need to take to prepare and submit the RSR Report. TargetHIV training and TA resource links are provided for each activity.
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HRSA HIV/AIDS Bureau (HAB)January 2020
This download package includes the RSR XML Schema Implementation Guide, Screenshots, and XML Schema Definition Files.
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Data and Reporting TA TeamOctober 2019
Resources for users of commonly-used Electronic Health Record (EHR) systems. To assist in the process of completing the Ryan White HIV/AIDS Program Services Report (RSR).
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Data and Reporting TA TeamJanuary 2019
Are you new to the Ryan White HIV/AIDS Program and the RSR? Were you recently put in charge of submitting your organization’s annual RSR?
Reports and Best Practices
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HRSA HIV/AIDS Bureau (HAB)March 2020
Key dates for the RSR Recipient and Provider reports for the 2019 reporting period (January 1, 2019 through December 31, 2019).
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HRSA HIV/AIDS Bureau (HAB)December 2019
Data reports, slide decks, and infographics on the Ryan White HIV/AIDS Program (RWHAP).
Websites
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HRSA HIV/AIDS Bureau (HAB)April 2019
Federal agency that administers the Ryan White HIV/AIDS Program (RWHAP) and the Global HIV/AIDS Program and plays a critical role in helping diagnose, treat, prevent, and respond as part of the "Ending the HIV Epidemic: A Plan for America" initiative.
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HRSAAugust 2018
The HRSA Electronic Handbooks (EHB) is the online portal for grantees of record to report on deliverables identified in their grant award.