Ryan White Services Report (RSR)
The Ryan White HIV/AIDS Program Services Report (RSR) is the HRSA HIV/AIDS Bureau's client-level data reporting system. All funded grant recipients (grantees) and sub-recipients (providers) must submit an RSR data report each year via the online system.
Are you new to the RSR? Review the RSR Roadmap to get up to speed and access the RSR timeline. You can also visit the RSR Forum to share your experiences and learn from your peers.
Subtopics
Resources 41
Guidelines and Manuals
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HRSA HIV/AIDS Bureau (HAB)April 2019
A fact sheet of changes to the Client, Recipient and Provider RSR data collection instruments and services reported in the RSR Client Report.
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HRSA HIV/AIDS Bureau (HAB)February 2019
Tool within the existing RSR portal that allows recipients to enter aggregate data on the HRSA HAB Performance Measures.
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HRSA HIV/AIDS Bureau (HAB)January 2019
Explanation of reporting requirements, definitions of required data, and instructions about how to report in the RSR.
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Data and Reporting TA TeamSeptember 2018
Tools to walk users through some common functions associated with preparing and submitting the RSR.
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HRSA HIV/AIDS Bureau (HAB)August 2018
The Program Terms Report/Allocations Report Instruction Manual provides instructions on how all Ryan White HIV/AIDS Program recipients can access, complete, and submit the Program Terms Report/Allocations Report.
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HRSA HIV/AIDS Bureau (HAB)October 2017
When grantees submit more than one client level data file in their RSR reporting, the files are merged in the Electronic Handbooks (EHB) system.
Webinars and Training
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Data and Reporting TA TeamApril 2019
Answers to questions about the RSR--newbies, experienced submitters with data quality issues, or IT staff members responsible for creating the RSR client-level data file.
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Data and Reporting TA TeamMarch 2019
This webinar demonstrated the various reports available in the RSR Web System at upload to check and improve data quality for the 2018 RSR submission.
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Data and Reporting TA TeamFebruary 2019
This webinar featured step-by-step instructions on how to complete the 2018 RSR Provider Report, including uploading client-level data, modifying service delivery sites and addressing alerts and warnings in the RSR web system.
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Data and Reporting TA TeamJanuary 2019
This video provided an overview of the different tools available to create the client-level data file, including RSR-Ready Systems and TRAX.
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Data and Reporting TA TeamJanuary 2019
This webinar was specifically for anyone new to the Ryan White Services Report (RSR), or for those that needed a refresher. The Presenter reviewed key steps to help ensure people are reporting high-quality data in the RSR.
These steps included the following:
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Data and Reporting TA TeamDecember 2018
This webcast provided an introduction to TRAX, and an opportunity to review the process of how to use this modified tool for creating the RSR client-level XML data file.
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Data and Reporting TA TeamNovember 2018
The DART Team showcased the Check Your XML Feature, a tool a useful tool
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Data and Reporting TA TeamOctober 2018
This DART Team webinar highlighted the shift from data completeness to ensuring that clinical data accurately reflect the care being provided. A summary of the RSR 2017 data, and highlight specific areas in which they are focusing outreach activities was also reviewed.
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Data and Reporting TA TeamOctober 2018
This webinar reviewed anticipated changes for the 2018 RSR, and strategies for implementing them.
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Data and Reporting TA TeamOctober 2018
This webinar covered basic topics such as system registration, navigation, and general functions within HRSA Electronic Handbooks (EHBs), which grant recipients must understand prior to working on the Ryan White HIV/AIDS Program Services Report (RSR).
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Data and Reporting TA TeamSeptember 2018
This webinar featured an overview of the RSR terminology and the three components of the RSR:
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Data and Reporting TA TeamMay 2018
Feedback from RWHAP grant recipients on challenges/issues experienced during the 2017 RSR submission process.
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Data and Reporting TA TeamFebruary 2018
Step-by-step instructions on how to complete the 2017 RSR Provider Report.
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Data and Reporting TA TeamJanuary 2018
Discussion of key data from the 2016 RSR and review of the new upload and completeness report.
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Data and Reporting TA TeamNovember 2017
Showcasing of the Check Your XML Feature, a tool that can be used to check client-level data quality prior to submission.
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HRSA HIV/AIDS Bureau (HAB)May 2017
Review of proposed RSR variable changes for the 2017 RSR data collection.
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Data and Reporting TA TeamSeptember 2016
This webinar highlighted how different grant recipients use RSR data.
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Data and Reporting TA TeamMarch 2016
Discussion of how to integrate CAREWare with Epic and other electronic health record (EHR) systems.
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Data and Reporting TA TeamJuly 2015
This webinar builds and expands upon the January 2015 webinar Understanding the Eligible Scope Requirement for 2015 Data.
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Data and Reporting TA TeamMay 2015
Presenters review the updated 2015 Ryan White Services Report (RSR) “eligible scope” requirements and how this shift in reporting may impact systems that create the RSR.
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Data and Reporting TA TeamFebruary 2015
Overview of responsibilities of RWHAP grant recipients regarding data security, examples of effective data management strategies to protect Personal Health Information (PHI), and a review of HIPAA regulations.
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Data and Reporting TA TeamJanuary 2015
Overview of the 2015 data reporting change from funded scope to eligible scope and how that will impact the RSR.
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Data and Reporting TA TeamJanuary 2015
Overview of the different tools available for creating the client-level data file, including RSR-Ready Systems and TRAX.
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Data and Reporting TA TeamSeptember 2014
This series of brief videos covers many of the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.
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HRSA HIV/AIDS Bureau (HAB)September 2013
In-depth look at the client-level data collected in the RSR.
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HRSA HIV/AIDS Bureau (HAB)January 2010
Web-based training modules to building skills of RWHAP grant recipients and subrecipients on collection, use, and sharing of data.
Tools and Job Aids
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HRSA HIV/AIDS Bureau (HAB)April 2019
This download package includes the RSR XML Schema Implementation Guide, Screenshots, and XML Schema Definition Files.
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Data and Reporting TA TeamJanuary 2019
Are you new to the Ryan White HIV/AIDS Program and the RSR? Were you recently put in charge of submitting your organization’s annual RSR?
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Data and Reporting TA TeamDecember 2018
Technical assistance and training available to Ryan White agencies related to the client-level data system called the Ryan White Services (RSR) Report.
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Data and Reporting TA TeamOctober 2018
Table presenting various software systems that are RSR-Ready build.
Reports and Best Practices
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HRSA HIV/AIDS Bureau (HAB)December 2018
Data reports, slide decks, and infographics on the Ryan White HIV/AIDS Program (RWHAP).
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Ryan White Data SupportNovember 2018
This webinar featured the step-by-step instructions for completing the RSR Recipient Report, including modifying contracts using the GCMS. Grant recipients obtained an understanding of the RSR workflow process.
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HRSA HIV/AIDS Bureau (HAB)September 2018
Websites
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HRSAAugust 2018
The HRSA Electronic Handbooks (EHB) is the online portal for grantees of record to report on deliverables identified in their grant award.
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HRSA HIV/AIDS Bureau (HAB)June 2018
HRSA/HAB administers the Ryan White HIV/AIDS Program, the largest Federal program focused exclusively on HIV/AIDS care.