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Ryan White Services Report (RSR)

The Ryan White HIV/AIDS Program Services Report (RSR) is the HRSA HIV/AIDS Bureau's client-level data reporting system. All (Parts A through F) funded recipients (grantees) and sub-recipients (providers) must submit an RSR data report each year via the online system. 

Are you new to the RSR? Review the RSR Roadmap to get up to speed and access the RSR timeline. You can also visit the RSR Forum to share your experiences and learn from your peers.

Subtopics

Resources 41

Guidelines and Manuals

Webinars and Training

  • RSR Town Hall

    Data Integration, Systems and Quality (DISQ) Team
    June 2020

    This was a feedback session webinar for Ryan White HIV/AIDS Program (RWHAP) recipients. There was a discussion on the challenges, and issues, experienced during the 2019 RSR submission process. Technical assistance contractors were on hand to address questions and concerns.

  • Reviewing Your Data at Upload: Tools within the RSR Web System

    Data Integration, Systems and Quality (DISQ) Team
    March 2020

    Demonstration of reports available in the RSR Web System at upload to help agencies assess their data quality and understand where they are in the reporting process.

  • RSR Training Materials

    Data Integration, Systems and Quality (DISQ) Team
    February 2020

    Answers to questions about the RSR--newbies, experienced submitters with data quality issues, or IT staff members responsible for creating the RSR client-level data file.

  • Completing the 2019 RSR Provider Report

    Data Integration, Systems and Quality (DISQ) Team
    February 2020

    Step-by-step instructions on how to complete the 2019 RSR Provider Report.

  • Creating the RSR Client-Level Data File

    Data Integration, Systems and Quality (DISQ) Team
    January 2020

    The Data and Reporting Team (DART) provided an overview of the different tools available to create the client-level data file. This included RSR-Ready Systems and TRAX.

  • RSR TRAX

    Data Integration, Systems and Quality (DISQ) Team
    December 2019

    Introduction to TRAX and a review of the process of how to use this modified tool for creating the RSR client-level XML data file.

  • How to Complete the RSR Recipient Report Using the GCMS

    Data Integration, Systems and Quality (DISQ) Team
    December 2019

    Step-by-step instructions for completing the RSR Recipient Report.

  • Moving Beyond Data Completeness: Ensuring RSR Clinical Data Reflect Services Being Provided

    Data Integration, Systems and Quality (DISQ) Team
    November 2019

    Summary of the RSR 2018 data and highlights to help agencies ensure that their data are complete and accurately reflect the care being provided.

  • RSR: Check Your XML Feature

    Data Integration, Systems and Quality (DISQ) Team
    November 2019

    Review of the Check Your XML Feature for use in checking the quality of client level data prior to submission.

  • Overview of HRSA's Electronic Handbooks (EHBs) for Recipients

    Data Integration, Systems and Quality (DISQ) Team
    October 2019

    Introduction to the EHBs for recipients, including how to register and access the RSR from the EHB.

  • Preparing for 2019 RSR Submission -Understanding Reporting Changes

    Data Integration, Systems and Quality (DISQ) Team
    October 2019

    Review of 2019 changes to the Ryan White Services Report (RSR) and strategies for implementing them.

  • RSR: The Basics

    Data Integration, Systems and Quality (DISQ) Team
    September 2019

    Overview of the Ryan White Services Report (RSR) terminology and the three components of the RSR.

  • 2019 RSR Reporting Changes

    HRSA HIV/AIDS Bureau (HAB)
    May 2019

    Overview of changes to the 2019 Ryan White HIV/AIDS Program Services Report (RSR) for RWHAP recipients, subrecipients, and staff of HRSA's HIV/AIDS Bureau.

  • Proposed Changes to the RWHAP RSR Instrument

    HRSA HIV/AIDS Bureau (HAB)
    May 2017

    Review of proposed RSR variable changes for the 2017 RSR data collection.

  • Epic and CAREWare Integration

    Data Integration, Systems and Quality (DISQ) Team
    March 2016

    Discussion of how to integrate CAREWare with Epic and other electronic health record (EHR) systems.

  • The Transition to Eligible Scope: Reporting and Data Expectations

    Data Integration, Systems and Quality (DISQ) Team
    July 2015

    Review of how the data reporting change from funded scope to eligible scope will affect your RSR submission. This webinar builds and expands upon the January 2015 webinar 

  • Preparing for Eligible Scope: Systems That Create the RSR

    Data Integration, Systems and Quality (DISQ) Team
    May 2015

    This webinar addressed the updated 2015 RSR “eligible scope” requirements. How this shift in reporting impacted systems that created the RSR were reviewed.

  • Data Security Refresher

    Data Integration, Systems and Quality (DISQ) Team
    February 2015

    Overview of responsibilities of RWHAP recipients regarding data security, examples of effective data management strategies to protect Personal Health Information (PHI), and a review of HIPAA regulations.

  • Understanding the Eligible Scope Requirement for 2015 Data

    Data Integration, Systems and Quality (DISQ) Team
    January 2015

    Overview of the 2015 data reporting change from funded scope to eligible scope and how that will impact the RSR.

  • Grantee Voices: Options for Creating the RSR Client Level Data File

    Data Integration, Systems and Quality (DISQ) Team
    January 2015

    Overview of the different tools available for creating the client-level data file, including RSR-Ready Systems and TRAX.

  • RSR Training Video Series

    Data Integration, Systems and Quality (DISQ) Team
    September 2014

    This series of videos covers the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.

  • Introduction to the Client Level Data Elements

    HRSA HIV/AIDS Bureau (HAB)
    September 2013

    In-depth look at the client-level data collected in the RSR.

  • Data Academy

    HRSA HIV/AIDS Bureau (HAB)
    January 2010

    Training modules to build the data skills of Ryan White HIV/AIDS Program (RWHAP) recipients and subrecipients, including collection, use and data sharing.

    • Collection
    • Use
    • Data Sharing  

Tools and Job Aids

  • Ryan White Services Report (RSR) Download Package

    HRSA HIV/AIDS Bureau (HAB)
    September 2020

    This download package includes the RSR XML Schema Implementation Guide, Screenshots, and XML Schema Definition Files.

  • RSR Data TA Brochure

    Data Integration, Systems and Quality (DISQ) Team
    August 2020

    This brochure provides technical assistance and training available to Ryan White HIV/AIDS Program (RWHAP) agencies. The subjects addressed are related to the client-level data system called the RWHAP Services (RSR) Report.

  • RSR-Ready Data Systems Vendor Information

    Data Integration, Systems and Quality (DISQ) Team
    June 2020

    Table presenting various software systems that are RSR-Ready build.

  • RSR Provider Roles and Responsibilities

    Data Integration, Systems and Quality (DISQ) Team
    February 2020

    The RSR Provider Roles and Responsibilities document details the timeline. Activities and key steps that providers need to take to prepare and submit the RSR Provider Report. TargetHIV training and TA resource links are provided for each activity.

  • RSR Recipient Roles and Responsibilities

    Data Integration, Systems and Quality (DISQ) Team
    February 2020

    This is the RSR Recipient Roles and Responsibilities document. It details the timeline, activities and key steps that recipients need to take to prepare and submit the RSR Report. TargetHIV training and TA resource links are provided for each activity.

  • EHR User Resources

    Data Integration, Systems and Quality (DISQ) Team
    October 2019

    Resources for users of commonly-used Electronic Health Record (EHR) systems. To assist in the process of completing the Ryan White HIV/AIDS Program Services Report (RSR).

  • Roadmap: New to the RSR

    Data Integration, Systems and Quality (DISQ) Team
    January 2019

    Are you new to the Ryan White HIV/AIDS Program and the RSR? Were you recently put in charge of submitting your organization’s annual RSR? 

Reports and Best Practices

  • EHE Initiative Triannual Report Submission Timeline

    HRSA HIV/AIDS Bureau (HAB)
    September 2020

    Key dates for the Ending the HIV Epidemic (EHE) Initiative Triannual Report submission timeline: September March 2020 through August 2021. 

  • RSR Submission Timeline

    HRSA HIV/AIDS Bureau (HAB)
    September 2020

    Key dates for the RSR Recipient and Provider reports for the 2020 reporting period (January 1, 2020 through December 31, 2020). 

  • RWHAP Data Reports

    HRSA HIV/AIDS Bureau (HAB)
    December 2019

    Data reports, slide decks, and infographics on the Ryan White HIV/AIDS Program (RWHAP).

Websites

  • HRSA HIV/AIDS Bureau

    HRSA HIV/AIDS Bureau (HAB)
    April 2019

    Federal agency that administers the Ryan White HIV/AIDS Program (RWHAP) and the Global HIV/AIDS Program and plays a critical role in helping diagnose, treat, prevent, and respond as part of the "Ending the HIV Epidemic: A Plan for America" initiative.

  • HRSA Electronic Handbooks

    HRSA
    August 2018

    The HRSA Electronic Handbooks (EHB) is the online portal for grantees of record to report on deliverables identified in their grant award.

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