Ryan White Services Report (RSR)

The Ryan White HIV/AIDS Program Services Report (RSR) is the HRSA HIV/AIDS Bureau's client-level data reporting system. All (Parts A through F) funded recipients (grantees) and sub-recipients (providers) must submit an RSR data report each year via the online system. 

Are you new to the RSR? Review the RSR Roadmap to get up to speed and access the RSR timeline. You can also visit the RSR Forum to share your experiences and learn from your peers.

Resources 41

Guidelines and Manuals

Webinars and Training

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    Demonstration of reports available in the RSR Web System at upload to help agencies assess their data quality and understand where they are in the reporting process.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    Step-by-Step instructions on how to complete the RSR Provider Report.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    DISQ will provide an overview of the different tools available to create the client-level data file, including RSR-Ready Systems and TRAX.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    Summary review of RSR data and highlights of areas for focused outreach  to ensure that data are complete and accurately reflect the care being provided.
  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    This webinar is for those who are new to the Ryan White Services Report (RSR) or for those needing a refresher. DISQ will review key steps to ensure users are reporting high-quality data in the RSR.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    Introduction to TRAX and the process of how to use this modified tool for creating the RSR client-level XML data file.
  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    Step-by-step instructions for completing the RSR Recipient Report.
  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    Review of the Check Your XML, a tool that can be used to check client-level data quality prior to submission.
  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    Introduction to the Electronic Handbooks (EHBs) to RECIPIENTS of funding from the Ryan White HIV/AIDS Program.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    Review of 2020 RSR changes and the strategies for implementing them.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    Overview of the RSR terminology and the three components of the RSR and 2020 RSR deadlines.
  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    Feedback session for RWHAP recipients on the challenges, and issues, experienced during the 2019 RSR submission process.
  • Data Integration, Systems and Quality (DISQ) Team

    Answers to questions about the RSR--newbies, experienced submitters with data quality issues, or IT staff members responsible for creating the RSR client-level data file.

  • Data Integration, Systems and Quality (DISQ) Team

    Review of 2019 changes to the Ryan White Services Report (RSR) and strategies for implementing them.

  • HRSA HIV/AIDS Bureau (HAB)

    Overview of changes to the 2019 Ryan White HIV/AIDS Program Services Report (RSR) for RWHAP recipients, subrecipients, and staff of HRSA's HIV/AIDS Bureau.

  • HRSA HIV/AIDS Bureau (HAB)

    Review of proposed RSR variable changes for the 2017 RSR data collection.

  • Data Integration, Systems and Quality (DISQ) Team

    Discussion of how to integrate CAREWare with Epic and other electronic health record (EHR) systems.

  • Data Integration, Systems and Quality (DISQ) Team

    Overview of responsibilities of RWHAP recipients regarding data security, examples of effective data management strategies to protect Personal Health Information (PHI), and a review of HIPAA regulations.

  • Data Integration, Systems and Quality (DISQ) Team

    Overview of the different tools available for creating the client-level data file, including RSR-Ready Systems and TRAX.

  • Data Integration, Systems and Quality (DISQ) Team

    This series of videos covers the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.

  • HRSA HIV/AIDS Bureau (HAB)

    In-depth look at the client-level data collected in the RSR.

  • HRSA HIV/AIDS Bureau (HAB)

    Training modules to build the data skills of RWHAP recipients and subrecipients, including collection, use and data sharing.

Tools and Job Aids

  • Data Integration, Systems and Quality (DISQ) Team
    Activities and key steps that providers need to take to prepare and submit the RSR Provider Report.
  • Data Integration, Systems and Quality (DISQ) Team
    The timeline, activities and key steps that recipients need to take to prepare and submit the RSR Report. 
  • Data Integration, Systems and Quality (DISQ) Team

    TRAX resources, which help RWHAP providers create the RSR client-level data file.

  • Data Integration, Systems and Quality (DISQ) Team

    Resources for users of Electronic Health Record (EHR) systems that are commonly-used to complete the Ryan White HIV/AIDS Program Services Report (RSR).

  • Data Integration, Systems and Quality (DISQ) Team

    Table for use by providers in creating their Ryan White Services  Reports (RSRs) from their electronic health records (EHR)--specifically, to crosswalk EHR and RSR data elements.

  • Data Integration, Systems and Quality (DISQ) Team

    Table presenting various software systems that are RSR-Ready build.

  • Data Integration, Systems and Quality (DISQ) Team

    An explanation of the Ryan White Services Report (RSR), tailored for those new to the Ryan White HIV/AIDS Program and the RSR.

  • HRSA HIV/AIDS Bureau (HAB)

    This download package includes the RSR XML Schema Implementation Guide, Screenshots, and XML Schema Definition Files.

  • Data Integration, Systems and Quality (DISQ) Team

    Technical assistance and training available to Ryan White HIV/AIDS Program (RWHAP) agencies. The subjects addressed are related to the client-level data system called the RWHAP Services (RSR) Report.

Reports and Best Practices

  • HRSA HIV/AIDS Bureau (HAB)

    Key dates for the RSR Recipient and Provider reports for the 2020 reporting period (January 1, 2020 through December 31, 2020). 

Websites

  • HRSA HIV/AIDS Bureau (HAB)

    Federal agency that administers the Ryan White HIV/AIDS Program (RWHAP) and the Global HIV/AIDS Program and plays a critical role in helping diagnose, treat, prevent, and respond as part of the "Ending the HIV Epidemic: A Plan for America" initiative.

  • HRSA

    Online portal for grantees of record to report on deliverables identified in their grant award.

Technical Assistance

Upcoming Events