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Data Managers

Ryan White HIV/AIDS Program (RWHAP) data managers are responsible for management of RWHAP data reporting through the RWHAP client-level data system. Components include the Ryan White Services Report (RSR) and, for AIDS Drug Assistance Programs under RWHAP Part B, the ADAP Data Report (ADR). Data are used to monitor recipient and subrecipient compliance with program requirements and the effectiveness of RWHAP services toward national HIV/AIDS goals, including addressing disparities among communities of color.

This website catalogs resources developed by HRSA, technical assistance (TA) providers, contractors, and recipients. Please use them freely, reach out to your project officer and other TA providers, and, importantly, share your own tools with your peers across the country.

Basics for Data Managers

  • New the RWHAP RSR? See the Roadmap: New to the RSR. See also the HRSA HIV/AIDS Bureau's Data webpage for RSR and ADR reports, slides and infographics.

TA and Training Priorities

  • Data & Reporting - whether you are new to this field or an old pro, there are people and resources prepared to help you meet HRSA's data reporting requirements. Resources cover the following:
    • RSR resources and the RSR Forum for sharing ideas with other agencies.
    • ADR resources as well as the ADR Forum for communicating with your ADAP peers.
    • CAREWare featuring their robust CAREWare Listserv.

Key Resources

Guidelines and Manuals

Webinars and Training

  • Data and Reporting TA Team
    July 2019

    This series of brief videos covers many of the fundamental concepts behind the ADAP Data Rep

  • Data and Reporting TA Team
    September 2014

    This series of brief videos covers many of the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.

  • HRSA HIV/AIDS Bureau (HAB)
    January 2010

    Web-based training modules to building skills of RWHAP grant recipients and subrecipients on collection, use, and sharing of data.  

Tools and Job Aids

  • Data and Reporting TA Team
    January 2019

    Are you new to the Ryan White HIV/AIDS Program and the RSR? Were you recently put in charge of submitting your organization’s annual RSR? 

  • HRSA HIV/AIDS Bureau (HAB)
    November 2018

    This download package includes the eUCI Application and User Guide, the ADR Client Data Dictionary, and the ADR Client XML Schema Definition Files.

Reports and Best Practices

  • HRSA HIV/AIDS Bureau (HAB)
    August 2019
  • HRSA HIV/AIDS Bureau (HAB)
    December 2018

    Data reports, slide decks, and infographics on the Ryan White HIV/AIDS Program (RWHAP).


  • HRSA HIV/AIDS Bureau (HAB)
    May 2018

    Portal on the HRSA/HAB website for CAREWare, the free software for managing Ryan White data.