Data Managers

Ryan White HIV/AIDS Program (RWHAP) data managers are responsible for management of RWHAP data reporting through the RWHAP client-level data system. Components include the Ryan White Services Report (RSR) and, for AIDS Drug Assistance Programs under RWHAP Part B, the ADAP Data Report (ADR). Data are used to monitor recipient and subrecipient compliance with program requirements and the effectiveness of RWHAP services toward national HIV/AIDS goals, including addressing disparities among communities of color.

This website catalogs resources developed by HRSA, technical assistance (TA) providers, contractors, and recipients. Please use them freely, reach out to your project officer and other TA providers, and, importantly, share your own tools with your peers across the country.

Basics for Data Managers

  • New the RWHAP RSR? See the Roadmap: New to the RSR. See also the HRSA HIV/AIDS Bureau's Data webpage for RSR and ADR reports, slides and infographics.

TA and Training Priorities

  • Data & Reporting - whether you are new to this field or an old pro, there are people and resources prepared to help you meet HRSA's data reporting requirements. Resources cover the following:
    • RSR resources and the RSR Forum for sharing ideas with other agencies.
    • ADR resources as well as the ADR Forum for communicating with your ADAP peers.
    • CAREWare featuring their robust CAREWare Listserv.

Key Resources

Guidelines and Manuals

  • ADR Instruction Manual
    HRSA HIV/AIDS Bureau (HAB)

    Instruction manual for the AIDS Drug Assistance Program (ADAP) client level data reporting system called the ADAP Data Report (ADR).

  • Ryan White HIV/AIDS Program Services Report (RSR) Instruction Manual
    HRSA HIV/AIDS Bureau (HAB)

    Explanation of reporting requirements, definitions of required data, and instructions about how to report in the RSR.

  • Grantee Contract Management System (GCMS) Instruction Manual
    HRSA HIV/AIDS Bureau (HAB)

    Manual on the GCMS data-storage system for RWHAP recipients to enter and maintain their agency’s RWHA contracts.

  • RSR Data Validations
    Data Integration, Systems and Quality (DISQ) Team
    Data validation checks related to the RSR Grantee Report, Provider Report, and client-level data file. This file lists the 2020 messages.

Webinars and Training

  • ADR Training Video Series
    Data Integration, Systems and Quality (DISQ) Team
    Review of the fundamental concepts behind the ADAP Data Report (ADR), for new and experienced grant recipients.
  • RSR Training Video Series
    Data Integration, Systems and Quality (DISQ) Team

    This series of videos covers the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.

  • Data Academy
    HRSA HIV/AIDS Bureau (HAB)

    Training modules to build the data skills of RWHAP recipients and subrecipients, including collection, use and data sharing.

Tools and Job Aids

  • Roadmap: New to the RSR
    Data Integration, Systems and Quality (DISQ) Team

    An explanation of the Ryan White Services Report (RSR), tailored for those new to the Ryan White HIV/AIDS Program and the RSR.

  • ADAP Data Report (ADR) Download Package
    HRSA HIV/AIDS Bureau (HAB)

    This download package includes the eUCI Application and User Guide, the ADR Client Data Dictionary, and the ADR Client XML Schema Definition Files.

Reports and Best Practices

  • RSR Submission Timeline
    HRSA HIV/AIDS Bureau (HAB)

    Key dates for the RSR Recipient and Provider reports for the 2020 reporting period (January 1, 2020 through December 31, 2020). 

Technical Assistance and Training

Upcoming Events

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Do you have a great tool, slide deck or other resource that you would like to share with your peers? Submit it here.

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