Manual on the GCMS data-storage system for RWHAP recipients to enter and maintain their agency’s RWHA contracts.
Ryan White HIV/AIDS Program (RWHAP) data managers are responsible for management of RWHAP data reporting through the RWHAP client-level data system. Data are used to monitor recipient and subrecipient compliance with program requirements and the effectiveness of RWHAP services toward national HIV/AIDS goals, including addressing disparities among communities of color.
This website catalogs resources developed by HRSA, technical assistance (TA) providers, contractors, and recipients. Please use them freely, reach out to your project officer and other TA providers, and, importantly, share your tools with your peers across the country.
Basics for Data Managers
- New the RWHAP RSR? See the Roadmap: New to the RSR. See also the HRSA HIV/AIDS Bureau's Data webpage.
Resources and TA/Training for Data Managers
Explore the following Library topics and websites for resources developed to date. Also, access the Technical Assistance Directory for current projects that deliver support to RWHAP agencies.
- Data & Reporting - whether you are new to this field or an old pro, there are people and resources prepared to help you meet HRSA's data reporting requirements. Resources:
- RSR resources and the RSR Forum for sharing ideas with other agencies.
- ADR resources as well as the ADR Forum for communicating with your ADAP peers.
- CAREWare featuring their robust CAREWare Listserv.
- EHE Initiative Triannual Report
- HIV Quality Measures Module
- Program Terms Report/Allocation Report & Expenditures Report
- COVID-19 Data Report (CDR)
Key Resources
Guidelines and Manuals
- Ryan White Data Support
- Data Integration, Systems and Quality (DISQ) TeamData validation checks related to the RSR Grantee Report, Provider Report, and client-level data file. This file lists the 2020 messages.
- HRSA HIV/AIDS Bureau (HAB)
Instruction manual for the AIDS Drug Assistance Program (ADAP) client level data reporting system called the ADAP Data Report (ADR).
- HRSA HIV/AIDS Bureau (HAB)
Explanation of reporting requirements, definitions of required data, and instructions about how to report in the RSR.
Webinars and Training
- Data Integration, Systems and Quality (DISQ) TeamReview of the fundamental concepts behind the ADAP Data Report (ADR), for new and experienced grant recipients.
- Data Integration, Systems and Quality (DISQ) Team
This series of videos covers the fundamental concepts behind the Ryan White Services Report (RSR) for new and experienced grantees.
Tools and Job Aids
- HRSA HIV/AIDS Bureau (HAB)
This download package includes the eUCI Application and User Guide, the ADR Client Data Dictionary, and the ADR Client XML Schema Definition Files.
- Data Integration, Systems and Quality (DISQ) Team
An explanation of the Ryan White Services Report (RSR), tailored for those new to the Ryan White HIV/AIDS Program and the RSR.
Reports and Best Practices
- HRSA HIV/AIDS Bureau (HAB)
Key dates for the RSR Recipient and Provider reports for the 2021 reporting period (January 1, 2021 through December 31, 2021).
- HRSA HIV/AIDS Bureau (HAB)
Steps that make up the flow of data and include collection, management, reports, and usage.
Technical Assistance and Training
- Interactive data tool to visualize the reach, impact, and outcomes of the RWHAP. HRSA offers office hours and webinars to help use the tool.
CAREWare help desk addresses issues pertaining to the CAREWare data collection system. - 877-294-3571 - [email protected]
- The CHAC advises the Secretary, HHS, Director of CDC, and Administrator of HRSA, regarding objectives, strategies, policies, and priorities for HIV, Viral Hepatitis, and STD prevention and treatment efforts.
Help with the RSR, ADR, CDR, EHE, HIVQM, and AETC data systems.
Help with HRSA Electronic Handbooks (EHB) - 877-464-4772 - 8am-8pm ET, M-F - Contact HRSA About the EHB
RSR, ADR, HIVQM, PTR, AETC, DSR, GCMS, EHE - 888-640-9356 - 10am-6:30pm ET, M-F [email protected]
Initiative documenting best practice strategies and interventions that have been shown to improve HIV outcomes in a "real world" setting and can be replicated by other programs.
Upcoming Events
- Monday, June 27, 2022 - 12:00am EDT
- Wednesday, June 29, 2022 - 2:00pm EDT
- Thursday, June 30, 2022 - 1:00pm EDT
Contribute a Resource
Do you have a great tool, slide deck or other resource that you would like to share with your peers? Submit it here.
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