Administrators, Directors, and Managers

Ryan White HIV/AIDS Program (RWHAP) management staff are responsible for delivering quality HIV care in accordance with legislative and program requirements. Areas of responsibility include care standards, data management, fiscal operations, and planning. This website catalogs HRSA resources to support their work, including technical assistance providers. Please use them freely, reach out to your project officer and share your tools with peers across the country.

Basics for Managers/Administrators

  • New the Ryan White HIV/AIDS Program? Explore A Living History, and see the HRSA HAB website for program fact sheets and more.
  • RWHAP Parts - are you A, B, C, D, F or all of the above? These pages bring together information targeted to the Part(s) that support your work.

Resources and TA/Training for Managers/Administrators

Find Technical Assistance and Training for current projects that deliver support to RWHAP agencies.

Search or browse by topic:

  • AIDS Drug Assistance Programs - See how ADAP is filling gaps in access to medications and health coverage.
  • Best Practices - This collection of HIV service interventions have been reviewed for their demonstrated effectiveness at improving client health outcomes. 
  • Clinical Quality Management - HRSA's standards and tools and resources to measure and improve performance.
  • Clinical Training - The AIDS Education and Training Centers program is the clinical training arm of HRSA's Ryan White HIV/AIDS Program. 
  • Data and Reporting - Whether you are new to this field or an old pro, there are people and resources prepared to help you monitor the efficacy of your RWHAP work.
  • Ending the HIV Epidemic Initiative - EHE is focused on four pillars: diagnose, treat, prevent, and respond in hard hit jurisdictions.
  • Fiscal Management - Learn about managing program income, expenses, and third party contracting and reimbursement.
  • Health Coverage - Learn about enrolling clients in health coverage as well as billing and contracting with payers.
  • People with HIV & Community Involvement - Tools are for patient education, models and best practices for peer programs, advisory boards, and patient involvement.
  • Planning - These resources cover all aspects of Ryan White planning and coordination.
  • Program & Grant Management - Resources are to help RWHAP recipients and subrecipients manage their federal funds. 
  • RWHAP Program & Parts - Featured are HRSA webinars on policies, program letters, grants, and funding opportunities.

Stay Informed - Sign up for HRSA-supported RWHAP listservs.

Key Resources


  • Ryan White Data Support
    Instructions on how all Ryan White HIV/AIDS Program (RWHAP) Part B recipients can access, complete, and submit the RWHAP Part B Expenditures Report.
  • Ryan White Data Support
    Instructions on how RWHAP Part A recipients can access, complete, and submit the RWHAP Part A Expenditures Report.
  • RWHAP Data Support
    Instructions on how RWHAP) Part B Supplemental recipients can access, complete, and submit the RWHAP Part B Supplemental Expenditures Report.
  • RWHAP Data Support
    Instructions on how (RWHAP Part B Supplemental recipients can access, complete, and submit the RWHAP Part B Supplemental Program Terms Report (PTR).
  • Ryan White Data Support

    Manual on the GCMS data-storage system for RWHAP recipients to manage agency RWHAP contracts.

  • RWHAP Data Support
    Instructions for RWHAP Part B recipients on the Part B Program Terms Report/Allocations and Expenditure Reports.
  • HRSA HIV/AIDS Bureau (HAB)

    Series of manuals for Parts (programs) under HRSA's Ryan White HIV/AIDS Program (RWHAP).

  • HRSA HIV/AIDS Bureau (HAB)

    Federal agency that administers the Ryan White HIV/AIDS Program (RWHAP), which helps low-income people with HIV receive care.

  • HRSA

    Online portal for grantees of record to report on deliverables identified in their grant award.

  • U.S. Department of Health and Human Services

    Federal guidelines for treatment, prevention and care of HIV disease, opportunistic infections, and common co-infections. 

  • HRSA HIV/AIDS Bureau (HAB)

    Performance measures to help Ryan White HIV/AIDS Program agencies monitor and improve the quality of care they deliver.


Technical Assistance and Training

  • TAP-in supports the 47 EHE jurisdictions funded by HRSA to strengthen their EHE work plans, promote cross-jurisdictional learning, and ensure jurisdictions have access to the resources they need. Project period: 2020-2025.

  • Capacity building for the RWHAP community to navigate the changing health care landscape and help people with HIV to access and use their health coverage to improve health outcomes. Project period: 2022-2025.
  • TA and training on administration of Ryan White ADAPs and Part B planning and management. Project period: 2022-2027.

  • SPNS project evaluating interventions that seek to improve the well-being of RWHAP clients 50 and older. Project period: 2022-2025.
  • Design, implementation, and evaluation of bundled evidence–informed interventions for Black women with HIV. Project period: 2020-2024.
  • The SCP delivers TA aimed at strengthening healthcare system engagement in local EHE efforts by supporting the coordination of planning activities, alignment of funding sources, and program implementation. Project period: 2020-2025.
  • ESCALATE will focus on reducing HIV stigma through training participants in EHE jurisdictions. Project period: 2020-2024.

  • Help with HRSA Electronic Handbooks (EHB) - 877-464-4772 - 8am-8pm ET, M-F - Contact HRSA About the EHB

  • Support for Part A and B recipients and their planning bodies around integrated HIV/AIDS planning efforts. Project period: 2016-2027.

  • Adaptation of HRSA HAB SPNS program insights into practical resources. Project period: 2023-2025.

  • Platform for RWHAP Part D recipients to increase the delivery of care innovations; increase the skills of staffing working with women, infant, children and youth; and support partner collaboration for dissemination of best practices.
  • Interactive data tool to visualize the reach, impact, and outcomes of the RWHAP. HRSA offers office hours and webinars to help use the tool.
  • Initiative documenting best practice strategies and interventions that have been shown to improve HIV outcomes in a "real world" setting and can be replicated by other programs. Project period: 2021-2024.
  • SPNS initiative on implementation and evaluation of interventions that accelerate initiation of antiretroviral therapy (Rapid Start). Project period: 2020-2024.

Upcoming Events

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