Data & Reporting

Ryan White HIV/AIDS Program (RWHAP) recipients and sub-recipients (funded by Parts A through D) collect and report client-level data. These data are used to monitor the effectiveness of RWHAP services and progress toward national HIV/AIDS goals, including addressing disparities among communities of color.

Technical assistance is available to recipients to help them to collect and report data appropriately. 

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Resources 34

Guidelines and Manuals

  • HRSA HIV/AIDS Bureau (HAB)

    Explanation of reporting requirements, definitions of required data, and instructions about how to report in the RSR.

  • Data Integration, Systems and Quality (DISQ) Team

    The RSR Upload Completeness Report (UCR) is a report generated by the RSR Web System that reads your uploaded XML file(s) and generates a report that shows you the full breakdown of your client-level data (CLD).

  • HRSA HIV/AIDS Bureau (HAB)
    Explanation of how to access the RWHAP CARES Act Expenditures Report via the Electronic Handbooks and instructions on CARES Act Expenditures Reporting Requirements for Parts A, B, C, and D. 
  • HRSA HIV/AIDS Bureau (HAB)

    Ryan White HIV/AIDS Program (RWHAP) Parts A, B, B Supplemental, C, and D as well as Ending the HIV Epidemic (EHE) grant recipients must submit the following program-specific reports pertaining to their grant to HRSA:

  • Ryan White Data Support

    Manual on the GCMS data-storage system for RWHAP recipients to enter and maintain their agency’s RWHA contracts.

Webinars and Training

  • Data Integration, Systems and Quality (DISQ) Team

    This webinar is open to all Ryan White HIV/AIDS Program recipients and subrecipients who are interested in using the HIV Quality Measures (HIVQM) Module.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    Step-by-step instructions for completing the RSR Recipient Report.
  • Data Integration, Systems and Quality (DISQ) Team

    This webinar will address the 2021 ADR and the strategies for implementing them. Subjects will include new Recipient Report questions, the transition from d-codes to NDCs and the inclusion of all medications in the "Medications Dispensed" section.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    Introduction to the Electronic Handbooks (EHBs) to RECIPIENTS of funding from the Ryan White HIV/AIDS Program.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    Overview of the RSR terminology and the three components of the RSR and 2020 RSR deadlines.
  • Data Integration, Systems and Quality (DISQ) Team

    This webinar features an overview of the Ending the HIV Epidemic (EHE) Triannual Module.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    This session will provide ADAPs an opportunity to discuss what worked and what was challenging in the 2020 ADR submission process. Participants will have the opportunity to give feedback on how to improve technical assistance support.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    This webinar is a feedback session for Ryan White HIV/AIDS Program (RWHAP) recipients to discuss challenges or issues experienced during the 2020 RSR submission process. Technical assistance contractors were on hand to address questions and concerns.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    Demonstration of reports available in the RSR Web System at upload to help agencies assess their data quality and understand where they are in the reporting process.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    Step-by-Step instructions on how to complete the RSR Provider Report.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    DISQ will provide an overview of the different tools available to create the client-level data file, including RSR-Ready Systems and TRAX.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support

    This webinar is for those who are new to the Ryan White Services Report (RSR) or for those needing a refresher. DISQ will review key steps to ensure users are reporting high-quality data in the RSR.

  • Data Integration, Systems and Quality (DISQ) Team, Ryan White Data Support
    Feedback session for RWHAP recipients on the challenges, and issues, experienced during the 2019 RSR submission process.
  • Data Integration, Systems and Quality (DISQ) Team

    Review of 2019 changes to the Ryan White Services Report (RSR) and strategies for implementing them.

  • Data Integration, Systems and Quality (DISQ) Team

    Overview of responsibilities of RWHAP recipients regarding data security, examples of effective data management strategies to protect Personal Health Information (PHI), and a review of HIPAA regulations.

Tools and Job Aids

  • Data Integration, Systems and Quality (DISQ) Team

    Office Hours,” a technical assistance platform that allows Ryan White HIV/AIDS Program (RWHAP) recipient and provider staff to talk with their peers in an informal setting about specific technical challenges and solutions.

  • Data Integration, Systems and Quality (DISQ) Team

    Table presenting various software systems that are RSR-Ready build.

  • Data Integration, Systems and Quality (DISQ) Team
  • Data Integration, Systems and Quality (DISQ) Team

    Ryan White HIV/AIDS Program (RWHAP) recipients are required to submit client-level data to HRSA HAB for both the RWHAP Services Report (RSR) and the AIDS Drug Assistance Program Data Report (ADR).

  • Data Integration, Systems and Quality (DISQ) Team

    The DISQ Team is hosting “Office Hours,” a technical assistance platform that will allow Ryan White HIV/AIDS Program (RWHAP) recipient and provider staff to talk with their peers in an informal setting about specific technical challenges and solutions.

  • Data Integration, Systems and Quality (DISQ) Team

    Resources for users of Electronic Health Record (EHR) systems that are commonly-used to complete the Ryan White HIV/AIDS Program Services Report (RSR).

  • NASTAD

    Tools for Ryan White HIV/AIDS Program (RWHAP) Part B Programs and AIDS Drug Assistance Programs (ADAPs) in accessing various data sources and developing DSAs with entities.

  • Data Integration, Systems and Quality (DISQ) Team
    Summary of TA available from the Data Integration, Systems and Quality (DISQ) Team ito enhance the completeness, accuracy and consistency of Ryan White HIV/AIDS Program (RWHAP) client-level data.

Reports and Best Practices

Websites

  • HRSA HIV/AIDS Bureau (HAB)

    Federal agency that administers the Ryan White HIV/AIDS Program (RWHAP) and the Global HIV/AIDS Program and plays a critical role in helping diagnose, treat, prevent, and respond as part of the "Ending the HIV Epidemic: A Plan for America" initiative.

  • Centers for Disease Control and Prevention (CDC)

    Federal agency within HHS responsible for promotion of health and well-being of Americans. It houses large domestic and global programs in HIV surveillance and prevention, and is a major partner in the Ending the HIV Epidemic initiative.

  • HRSA Bureau of Primary Health Care (BPHC)

    The HITEQ Center is a National Training and Technical Assistance center developed and operated by JSI and Westat, under contract to the Bureau of Primary Health Care, to support health centers in full optimization of their EHR/Health IT systems.

  • HRSA

    Online portal for grantees of record to report on deliverables identified in their grant award.

Technical Assistance